Administrative Assistant I

Joliet Junior College • Joliet, IL

10h • $21 - $23 • Onsite

About The Position

To provide clerical support for the full-time secretary and department chair in assisting the department’s staff and faculty.

Requirements

• High school diploma or equivalent plus some additional secretarial training.
• One (1) year secretarial and office experience.
• Ability to type accurately and proofread carefully.
• Experience with word processing, spreadsheets, and database software.
• Ability to work both independently and as a team member.
• Willingness to work cooperatively with others.
• Ability to handle confidential information with care and prioritize duties
• Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
• Demonstrated commitment to the college’s core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

Nice To Haves

• Associate’s degree.
• Experience in the Academic Affairs area.
• Knowledge of Colleague, Curriculog, and Verba applications.
• English and Spanish verbal and written communication proficiency.
• Demonstrated multicultural competence.

Responsibilities

• Assist with the preparation, marketing and hosting of Department recruiting, retention, academic and social events on campuses and at education centers.
• Compile data regarding class enrollments and enrollment trends as directed by Chair.
• Receive and direct visitors, handle phone calls, take and relay phone messages, and provide information requested information regarding courses, programs and scheduling.
• Assist in ordering and maintaining inventory of textbooks, including communicating with publishers regarding student and faculty needs.
• Order and maintain inventory of supplies. Stock classrooms with teaching supplies as necessary.
• Order and maintain inventory of marketing materials for recruiting events. Work with Department Transfer Coordinator to set up university recruitment visits to Department.
• Assist Faculty in preparing written correspondence and documents. Assist Adjunct Faculty in copying course materials as needed and in providing technical support.
• Assist in maintaining Department calendar of events and for use of Business Computer Lab.
• Create and update course and program flyers with program effectiveness goals and learning outcomes. Work with Persistence and Retention Faculty Coordinator to create events and materials to support students.
• Assist Chair and Program Coordinators in collating data for APUs. Assist Chair in maintenance of documents and data for ACBSP accreditation.
• Update and maintain department syllabi.
• Work with Faculty Curriculum Coordinator to assemble material for committee submission.
• Maintain matrix of classroom utilization.
• Assist in maintaining department Website and Facebook.
• Prepare student data requests to Office of Institutional Research as directed by Chair and Department Coordinators.
• Provide back up support for departmental full-time secretary as assigned.
• Perform related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED