ADMINISTRATIVE ASSISTANT I - 55000516

State of Florida

About The Position

This position will support the Traffic Operations office by managing administrative functions for the department, including human resource actions, purchasing, and inventory management. This position contributes to FDOT’s mission by addressing the administrative needs of each unit within Traffic Operations to ensure that tasks are completed timely and efficiently.

Requirements

Knowledge of: Administrative principles and practices.
Knowledge of: Office procedures and practices.
Knowledge of: The principles and techniques of effective communication.
Skills in: Written and verbal communication.
Skills in: Reading, interpreting, communication applicable rules, regulations, policies and procedures.
Ability to: Collect data relating to administrative functions such as human resources, purchasing or report writing.
Ability to: Prepare correspondence and administrative reports.
Ability to: Understand and apply applicable rules, regulations, policies and procedures.
Ability to: Work independently.
Ability to: Plan, organize and coordinate work assignments.
Ability to: Communicate effectively.
Ability to: Establish and maintain effective working relationships with others.
This position requires a Level II background check in accordance with the Statewide Law Enforcement Radio System (SLERS) and Section 282.709, Florida Statutes.
Due to the nature of this position, incumbent must respond to emergencies.
Two years of experience in an administrative or support type role working in a professional office setting.
An associate's degree can sustitute for the required work experience.

Responsibilities

Assists in managing the overall administrative functions of the District Traffic Operations Office.
Assists in planning, coordinating, and organizing work assignments and projects.
Coordinates and reviews for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations.
Assists in maintaining file system, correspondence, meeting minutes, personnel actions, and other related documents.
Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance.
Processes purchasing card charges in Works according to procedure.
Reviews and distributes mail.
Processes correspondence and requests for staff and management.
Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed.
Coordinates, schedules and sets up conferences and meetings for the District Traffic Operations Office.
Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies, procedures.
Works with Management and staff to coordinate, process, and research as necessary, personnel paperwork in accordance with department requirements.