Administrative Assistant I - TRIO

Nevada System of Higher Education

12d

About The Position

This Administrative Assistant I position exists for the purpose of providing administrative support for the TRIO Student Support Services Disabilities federal grant program. The position is expected to work with the Director and Advisor to recruit students, screen applications, schedule interview and contract appointments, and implement grant activities to support student success. The AA I will assist the Director with hiring, training, and supervising student workers. The AA I will manage a database to track student participation, draft reports, and assist the Director with federal reporting requirements. The AA I will manage the student computer/study lounge

Requirements

• Exhibit excellent critical thinking skills through a demonstrated ability to interpret and evaluate explanations of problems of sensitive and complex nature, analyzing and defining issues obtained explicitly and implicitly from students, faculty and staff.
• Exhibit sensitivity to and understanding of at- risk and disadvantaged students with diverse academic, socioeconomic, cultural, disability and ethnic backgrounds typical of community college students.
• Possess strong problem-solving skills, resourcefulness, and demonstrated ability as a self-starter planning and carrying out short-term and long-term action plan.
• Must be approachable and personable and articulate with excellent writing, interpersonal and public speaking skills, and able to communicate effectively with students, faculty and staff.
• Demonstrated knowledge of FERPA including ability to interpret and adhere to student privacy policies.
• Be proficient in Microsoft Office Suite and computer database management.
• Graduation from high school or equivalent education and one year of clerical experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Aid in Nevada State service; OR an equivalent combination of education and experience as described above.
• Knowledge of standard office procedures, practices and methods; word processing software; data entry techniques; recordkeeping techniques; telephone etiquette.

Nice To Haves

• Proficiency in Microsoft Office, Specifically Word, Excel, and Outlook.
• Organizational and time management skills.

Responsibilities

• Provide administrative support for the TRIO Student Support Services Disabilities federal grant program.
• Work with the Director and Advisor to recruit students.
• Screen applications.
• Schedule interview and contract appointments.
• Implement grant activities to support student success.
• Assist the Director with hiring, training, and supervising student workers.
• Manage a database to track student participation.
• Draft reports.
• Assist the Director with federal reporting requirements.
• Manage the student computer/study lounge

Benefits

• The College of Southern Nevada offers a generous benefit package, including an excellent 19.25% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 12 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts.
• Supplemental options (long term care, short term disability, and legal).
• Tuition discounts at the Nevada System of Higher Education (NSHE) institutions.
• As well as tuition discounts for spouses, domestic partners, and dependents.
• Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees