Administrative Assistant I
About The Position
This position manages day-to-day operations of academic department offices and facilitates the completion of chairs' administrative responsibilities. This position serves as a liaison between the faculty, staff, students, university offices, and the Toledo community for the department chairs. This position assists in coordination, data collection, and processing of various faculty and college forms. This includes regular reviews of departmental spendable budgets and modifications to these budgets when necessary, and regular communication with the UT Foundation, college business manager, and other university offices. This position manages the department’s financial and physical operational resources, provides clerical support, assists in scheduling courses and modifications to the schedule, initiates new hire forms, and maintains department records.
Requirements
- Associates Degree in business management, secretarial sciences or related field required
- Six (6) months administrative and/or secretarial experience performing similar duties for an upper level management position required; or equivalent combination of education and work experience
- Demonstrated ability of understanding of office procedures/practices and required workflow
- Expected to manage confidential information and maintain confidentiality at all times, including FERPA
- Excellent verbal, written, interpersonal, and communication skills required
- Typing skills and accuracy of at least 50 WPM preferred
- Effective computer skills required including Word, Excel, Outlook. Experience with scheduling calendars and email required
- Experience using relevant university computer systems and software
- Must be flexible, able to multi-task and manage multiple high priority demands, and rearrange priorities as needed. Demonstrated skill in time management is required
- Ability to maintain harmonious relations when working with people on all levels including, but not limited to administration, faculty, staff, students, and all other internal and external constituents is required
- A professional and customer service approach is required in all communications and interactions
Responsibilities
- Manages day-to-day operations of academic department offices
- Facilitates the completion of chairs' administrative responsibilities
- Serves as a liaison between the faculty, staff, students, university offices, and the Toledo community for the department chairs
- Assists in coordination, data collection, and processing of various faculty and college forms
- Regular reviews of departmental spendable budgets and modifications to these budgets when necessary
- Regular communication with the UT Foundation, college business manager, and other university offices
- Manages the department’s financial and physical operational resources
- Provides clerical support
- Assists in scheduling courses and modifications to the schedule
- Initiates new hire forms
- Maintains department records
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
1,001-5,000 employees
