Administrative Assistant I
About The Position
Administrative Assistant I – Inframark Position Description Maintenance & Developer Support (HOA/Community Management) Position Summary:We are seeking a highly organized Administrative Coordinator to support our Maintenance team with work order scheduling, communication, and follow-up. This role will also assist with developer-related administrative support including lot repetition tracking, master plan review coordination, and document organization. This position plays a key part in keeping workflows moving smoothly, ensuring timely service delivery, and supporting internal and external partners.
Nice To Haves
- Strong administrative and customer service background
- Excellent organization, communication, and time management skills
- Comfortable working in fast-paced, deadline-driven environments
- Experience with work orders, scheduling, or property management is a plus
- Proficiency in Microsoft Office (Outlook, Excel, Teams) and scheduling systems
Responsibilities
- Receive and schedule maintenance work orders, coordinating calendars and technician assignments
- Communicate with community managers, vendors, and internal field teams regarding scheduling updates
- Track work order status and support follow-up to ensure timely completion
- Assist with developer administrative functions such as lot repetition support and master plan review coordination
- Maintain organized records, files, and logs for work orders and developer documentation
- Support reporting, updates, and general administrative tasks as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
