Administrative Assistant I (Operations Office Coordinator)

Integrated Specialty Coverages, LLC•Carlsbad, CA

1d•$20 - $26•Onsite

About The Position

The Administrative Assistant I will serve as the office administrative coordinator to be responsible for supporting and identifying opportunities for improvements to operational efficiency, along with organizing, planning, implementing, and evaluating corresponding companywide business initiatives.

Requirements

High School Diploma or general education degree (GED); or one to three months related experience and/or training.
Demonstrated oral and written communication skills.
Strong track record in delivering the highest levels of customer care and leadership.
Minimum 2 years’ experience in a professional business environment.
Must be able to lift and move 20-30 pounds when handling supplies
Must be willing to work onsite in our Carlsbad office fulltime

Nice To Haves

Experience with phone system management and call routing preferred.

Responsibilities

Receive, direct and relay phone calls in a helpful and positive manner.
Manage correspondence including e-mails, letters, and packages.
Maintaining and stocking supplies (office supplies, snacks, drinks, etc.) including managing various office supply accounts and place orders when necessary.
Coordinate office activities such as conference room activities and meetings, visitors, drafting office notices and memos, etc.
Onboarding and offboarding coordination and administration; Executing an owner experience that drives high engagement including, workspace set-up, meet and greet new hires on their first day and facilitating office tours, coordinate the delivery of new hire gifts on a timely basis, facilitating the return and tracking of equipment, workspace cleanup.
Carlsbad facility administration - executing an owner experience that drives high engagement within the common areas. Including Schedule building maintenance with property management. Event management including site coordination of activities, vendor set-up, sending communication notices.

Benefits

Employee Ownership Program - every eligible employee shares in the financial rewards that grow when the company grows
Professional development opportunities
Owner Referral Program
Work from home reimbursement for remote/hybrid roles
Canary emergency financial assistance program
Comprehensive medical, dental, vision
Life/AD&D Insurance
Confidential, Employee Assistance Program
Health Savings Account, includes company contribution
Short-term disability
Voluntary benefits - supplemental accident, critical illness, hospital insurance
Employee discounts
401(k) Plan with company match contribution
Addition Wealth Financial Wellness Program
Various Time Off Programs
11 company paid holidays