Administrative Assistant I - Copy Room Operator

Alluvionic • VA

65d

About The Position

The Administrative Assistant-Copy Room Operator will oversee the efficient operation of the U.S. Marshals Service (USMS) Headquarters copy center. The center handles a high volume of various print jobs, all of which must be completed quickly and accurately. The person will offer a range of copy-related services based on agency needs and program requirements.

Requirements

• High school diploma or equivalent required.
• Minimum of one year of experience in a high-volume copy center and customer service environment preferred.
• Ability to lift and move items up to 75 pounds and stand for long periods.
• Strong attention to detail, communication, and time management skills.
• Working knowledge of Microsoft Office Suite and operation of duplication equipment.

Nice To Haves

• Knowledge of government policies and procedures related to copy and reproduction services.
• Proficiency in operating various duplication and finishing equipment.
• Ability to manage high-volume copy tasks with accuracy and efficiency.

Responsibilities

• Receive, analyze, and schedule production of duplication jobs, ensuring accuracy and timely delivery.
• Operate and maintain duplicating and finishing equipment, performing minor maintenance as needed.
• Perform document assembly tasks such as collating, binding, laminating, and labeling.
• Maintain job production and equipment maintenance records, ensuring quality control.
• Monitor and restock supplies like paper, toner, and staples, coordinating with the warehouse or equipment POC.
• Notify clients of job completion, prepare shipments, and deliver documents to the mailroom when necessary.
• Receive documents for duplication in the USMS in-house copy center.

Benefits

• 10 PTO days, plus 5 additional days on your 10th hire anniversary
• 3 Sick/Base Closure (SBC) days
• 11 paid holidays plus 1 floating holiday
• 8 hours per calendar year for Volunteer Time Off (VTO) to support a 501(c)(3) non profit organization of your choice
• Health insurance 50% premium paid by employer (note: employer contribution does not apply to dependents)
• Health Savings Account
• Vision and dental insurance
• Long-term and short-term disability insurance (paid fully by the company)
• 25k employer paid AD&D & life insurance (with buy-up options for additional coverage)
• 401(k) retirement plan with 100% company match up to 4% of employee’s gross salary
• Annual incentive pay opportunity
• Tuition reimbursement up to annually (after 6 months of employment)
• Employee referral bonus per our company handbook
• Employee Assistance Program (EAP)
• Professional organization membership (after 6 months of employment)
• Paid professional certification (after 6 months of employment)
• Workers’ compensation (paid fully by the company)
• 100% employer paid IDShield® membership
• Milestone awards at 1 year, 3 years, 5 years, etc.
• On-site notary for headquarters employees
• Multiple company celebrations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees