Administrative Assistant / HR Clerk

Grapevine MSP Technology Services•Bakersfield, CA

6d•Onsite

About The Position

Grapevine MSP Technology Services is seeking a reliable, professional Administrative Assistant / HR Clerk to join our team immediately. This is a full-time front desk position and a key role within our organization. The ideal candidate is dependable, punctual, friendly, and takes pride in creating a positive first impression for our clients, vendors, and team members. If you are organized, detail-oriented, and enjoy supporting both administrative and HR functions in a fast-paced environment, we’d love to hear from you. Grapevine MSP is the Central Valley’s largest managed IT services provider, based in Bakersfield, CA, with a clear mission: help businesses of all sizes thrive through smart, secure, and innovative technology. Founded in 2009 by CEO Joe Gregory during a recession, we’ve grown into a team of 60+ professionals recognized as an industry leader. We go beyond fixing computers by partnering with our clients to deliver proactive IT support, cybersecurity, cloud, and VoIP solutions, strategic consulting, and 24/7 help desk services. As Microsoft Tier 1 Partners and community supporters, we’re known for our “let’s figure it out” culture, commitment to customer success, and passion for solving real-world technology challenges.

Requirements

Proven experience as an administrative assistant, receptionist, HR clerk, or similar role
Proficiency with Microsoft Office Suite
Proficiency with QuickBooks
Hands-on experience with standard office equipment (printers, fax machines, etc.)
Professional appearance and demeanor
Strong written and verbal communication skills
Highly organized with excellent time-management and multitasking abilities
Resourceful, proactive, and detail-oriented
Customer-service focused with a positive attitude
High school diploma required

Nice To Haves

Office Management certification is a plus

Responsibilities

Greet and welcome guests upon arrival in a professional and friendly manner
Direct visitors to the appropriate staff and offices
Screen, answer, and forward incoming phone calls
Maintain a clean, organized, and presentable reception area
Provide accurate information in person, via phone, and through email
Maintain office security by following safety procedures, managing visitor logs, and issuing badges
Order and manage front office supplies and inventory
Update calendars and schedule meetings
Arrange travel and accommodations; prepare vouchers as needed
Maintain accurate records of office expenses and costs
Perform general clerical duties, including filing, photocopying, faxing, and transcribing
Post Accounts Payable entries
Review timecards and assist with payroll processing
Support HR administrative functions
Perform additional administrative duties as assigned