Administrative Assistant - Housing Variable

City of Arvada • Arvada, CO

11h • $20 - $25

About The Position

Performs a variety of routine administrative support and customer service activities to assist the Housing department in meeting its business needs. The schedule will be part-time and based on the needs of the department and will not exceed 30 hours/week. This is a temporary, non-benefited position. It will be posted until filled.

Requirements

• Responds to internal and external requests, relying on specialized knowledge of the department and a good understanding of the processes and workflow.
• Ability to demonstrate considerable judgment, tact, discretion and confidentiality.
• Proficient knowledge of office practices including word processing, database management, and spreadsheets.
• Proficient written communication skills with the ability to effectively research, write, draft, edit and prepare final documents.
• Ability to prioritize and coordinate various tasks as assigned.
• Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.
• One (1) years of general office/administrative experience including word processing, data entry, spreadsheets and financial accounting software.
• Must pass a criminal background check and a driving record check, if required by the position.
• Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.
• Minimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident.
• Exposure to routine office noise and equipment.

Nice To Haves

• Degree Preferred High School/GED

Responsibilities

• Provides routine administrative support including word processing, data entry, spreadsheets, copying, faxing, scanning, laminating and distributing mail for all department staff.
• Provides the scanning duties necessary for all the development files located in the central file room, and any files provided by departmental employees.
• Assist with scheduling meetings for the department.
• Acts as first point of contact for customers.
• Provides assistance in answering phone and email inquiries.
• Responds to internal and external requests
• Travels to and attends team and organizational meetings, training, events and activities and appropriately and professionally represents the department.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees