Administrative Assistant - Hourly Receptionist
About The Position
Provide administrative support for assigned Manager(s) including but not limited to maintaining the Manager's calendar, handling correspondence, handling phone calls, and maintaining files and records. Type correspondence and reports accurately. (Typing speed requirements dictated by department to which assigned.) File according to standard filing systems: alphabetically, numerically, and categorically. Receive and screen phone calls and route to proper party; accurately record messages when necessary. Communicate with department staff, other departments, visitors, customers, and vendors. Follow standard business phone etiquette practices. Greet and direct visitors. Schedule and maintain appointment calendar(s) and other departmental schedules. Handle all incoming and outgoing mail for the department. Maintain a high degree of confidentiality in all matters.
Requirements
- High school diploma or equivalent required.
- Six (6) months of recent experience in a similar capacity preferred.
- Must be proficient in Microsoft Office applications.
- Must be detail-oriented and highly organized with the ability to handle multiple projects/tasks simultaneously.
- Must be able to spell accurately, utilize proper grammar and punctuation skills at a level generally attained through completion of a high school or equivalent education
- Must have excellent communication skills.
- Must be able to obtain/maintain any necessary licenses and/or certifications.
Nice To Haves
- Six (6) months of recent experience in a similar capacity preferred.
Responsibilities
- Provide administrative support for assigned Manager(s)
- Maintain the Manager's calendar
- Handle correspondence
- Handle phone calls
- Maintain files and records
- Type correspondence and reports accurately
- File according to standard filing systems: alphabetically, numerically, and categorically
- Receive and screen phone calls and route to proper party
- Accurately record messages when necessary
- Communicate with department staff, other departments, visitors, customers, and vendors
- Follow standard business phone etiquette practices
- Greet and direct visitors
- Schedule and maintain appointment calendar(s) and other departmental schedules
- Handle all incoming and outgoing mail for the department
- Maintain a high degree of confidentiality in all matters
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
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