Administrative Assistant, History Channel, East Coast Programming

A+E Networks•New York, NY

12d•$33 - $37•Hybrid

About The Position

The Administrative Assistant provides essential administrative and organizational support to the History Channel East Coast Programming team. This role helps keep day-to-day operations, schedules, and team processes running smoothly in a fast-paced, highly collaborative environment. The ideal candidate is proactive, highly organized, tech-savvy, and comfortable using modern tools (including AI-enabled tools) to work efficiently, communicate clearly, and manage shifting priorities with discretion and professionalism.

Requirements

1–3 years of administrative, office, or team support experience (media/entertainment experience a plus).
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration tools and digital platforms.
Strong organizational, time management, and follow-through skills; ability to manage multiple tasks and shifting priorities.
Interest in (or experience using) AI tools to support administrative and organizational work.

Nice To Haves

Proactive, detail-oriented, and exceptionally strong at tracking multiple moving pieces, anticipating needs, and following up reliably.
Clear, professional written and verbal communicator with strong proofreading skills.
Tech- and systems-savvy; quick to learn new tools, processes, and platforms.
Demonstrates maturity, discretion, and good judgment when working with sensitive materials and senior stakeholders.
Positive, solution-oriented team player who can work independently while collaborating closely with others.

Responsibilities

Provide comprehensive administrative support to the East Coast Programming team, helping maintain momentum across multiple projects and stakeholders.
Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person meetings (Zoom/Teams/in-person), including agendas, materials, notes/summaries, and follow-ups.
Serve as a key point of contact for internal partners and external vendors/production partners; communicate professionally with senior stakeholders.
Coordinate domestic (and occasional international) travel as needed and prepare/submit expense reports in company systems.
Maintain organized digital and physical files, shared resources, and team documentation; ensure materials are easy to locate and consistently up to date.
Create and maintain tracking documents/spreadsheets and assignment lists to support priorities, deadlines, and follow-up across multiple workstreams.
Recommend and implement process improvements that increase team efficiency and strengthen day-to-day workflows.
Support meeting logistics as needed (room setup, catering coordination, and liaising with on-site teams).
Assist with special projects, research, reporting, and presentations, ensuring priorities are managed and deadlines are met.
Leverage AI-enabled tools to streamline administrative work (e.g., drafting documents, organizing information, summarizing materials, and improving workflow efficiency).
Maintain discretion and sound judgment while handling confidential, sensitive, and/or time-sensitive information.