Administrative Assistant - Health Professionals

LMHS Careers•Newark, OH

About The Position

Administrative Assistant Health Professionals Licking Memorial Health Systems (LMHS) is a leading, non-profit healthcare organization, passionately dedicated to improving the health and well-being of our community. With a history dating back to 1898, LMHS remains a cornerstone of healthcare excellence, catering to the evolving needs of Licking County. Our cutting-edge facility provides a comprehensive spectrum of patient care services, from life-saving emergency medicine to the comforting embrace of home healthcare, with a unique range of specialized medical services, including cancer, heart health, maternity, and mental wellness. When you join the LMHS team, you become a vital part of your local community Hospital. Working at LMHS is not just a job, it is a unique opportunity to directly impact the health and well-being of your friends, family, and neighbors. You will be providing care in a place in which you are personally connected, where the impact of your work extends beyond the Hospital doors and into the heart of our community. Our commitment to diversity, equity, and inclusion ensures that every member of our community is served with respect and compassion. Join us in our mission – dedicated to patient safety, utilizing state-of-the-art technology, and with a passionate team of highly trained and compassionate individuals who strive to improve the health of the community. Position Summary This position plays a key role in supporting the daily operations of the Licking Memorial Health Professionals department by managing the front desk, delivering administrative support, and ensuring efficient coordination of office activities.

Requirements

HS Diploma or GED required
2 years administrative support experience preferred
Exceptional organizational skills and attention to detail with the ability to manage multiple priorities
Strong computer skills and experience in Microsoft Office preferred
Ability to extract data from spreadsheets and compile graphs within reports
Strong organizational and prioritization skills needed
Ability to analyze data and identify outliers
Ability to meet time sensitive deadlines
Ability to handle sensitive and confidential information with discretion and integrity
LMH is accredited by DNV and TJC, and as such, may require specific annual education related to specialty certifications and standards.

Responsibilities

Greet and assist visitors, and employees with a professional and welcoming demeanor
Assist walk-in traffic by addressing inquiries, providing information, and directing individuals to the appropriate HR personnel
Provide general administrative support to the department, including answering emails, managing office supplies, and handling other clerical tasks
Answer and direct high volumes of incoming phone calls to the appropriate staff members, taking messages when necessary
Schedule and coordinate appointments for staff
Maintain and update the department’s calendar to ensure no scheduling conflicts and efficient time management
Track, process, and communicate departmental invoices, including special handling and fiscal reporting
Maintain and update ISO-controlled documents and ensure timely review and filing of departmental records
Accurately enter and update employee data, such as maintaining employee recognition records and other HR-related spreadsheets on a daily basis
Perform other duties as assigned to support the HR department and organizational goals