Administrative Assistant- Government Affairs

Lockheed Martin•Fairborn, OH

1d•Hybrid

About The Position

This position provides administrative assistant support to the Lockheed Martin (LM) Government Affairs (LMGA) Air Force & F-35 Mission Area, Acquisition Excellence Pillar. The role is primarily based out of the Fairborn, OH office, with remote support for geographically-separated offices outside Eglin AFB, FL and Hanscom AFB, MA. The administrative assistant will perform a variety of secretarial and administrative duties for an assigned Leader and team members, including communication with LM personnel, non-LM customers, and local community members. Key functions involve maintaining proficiency in Concur’s travel planning software, assisting with Travel Card purchases and expense reports, making Purchasing Card (P-Card) purchases and reconciling statements, and orchestrating LM-hosted meetings in the Fairborn office. This includes identifying meeting attendees, selecting spaces, managing non-LM visitors via VisitLM, and ensuring smooth meeting execution. The role also requires maintaining proficiency in office Information Technology and Security equipment, managing and expanding the existing filing system, assisting with My Timecard, facilitating LMGA sponsorship agreements, and supporting document review processes. Additional office duties include interfacing with building management, arranging for deep cleaning, scheduling ShredIt visits, and handling FedEx packages. The assistant will also create, review, and edit documents using standard desktop software like Microsoft Teams and Adobe applications, track and report the Acquisition Excellence Pillar’s budget status, answer the Fairborn office’s main phone and VOIP, and manage incoming mail. The position requires mastering applicable LM policies and performing other assigned duties. This is an on-site location with limited telework opportunities, supporting a high-performing LMGA team.

Requirements

Significant and recent experience serving in administrative assistant position
Effective communication and interpersonal skills and ability to work within a team
Ability to initiate and prioritize tasks, and manage time with limited supervision
High level of proficiency in the use of the Microsoft Office suite
Willingness and ability to learn and take on tasks in support of high-performing LMGA team

Nice To Haves

Experience with SAP Concur – or equivalent – Travel and Expense software application
Experience operating teleconferencing and communication systems via web-based applications such as VOIP, Zoom, Skype, MS Teams, etc.
Experience inputting and processing check requests for various contributions and sponsorships

Responsibilities

Communicating with LM personnel across the company, their non-LM customers, and members of the local communities via phone and personal computer
Maintaining proficiency in Concur’s travel planning software tools, assisting travelers, as needed
Making Travel Card purchases and filing associated expense reports, for self, and assisting others with their expense reports in Concur system
Making Purchasing Card (P-Card) purchases, and conducting monthly reconciliation of P-Card statements from US Bank website
Orchestrating Lockheed-Martin (LM)-hosted meetings in the Fairborn office meeting spaces, to include working with meeting POC to identify number of meeting attendees; selecting best meeting space; ensuring meeting POC’s enter non-LM visitors into VisitLM; greeting/checking in all visitors against approved visitor list; documenting non-LM participants in VisitLM; and assisting in the smooth execution of all meetings
Maintaining proficiency in the office’s Information Technology and Security equipment to facilitate meetings and resolve issues as they arise
Maintaining and expanding existing filing system, as needed
Maintaining proficiency in My Timecard, to assist others, as needed
Facilitating LMGA annual and ad-hoc sponsorship agreements
Supporting document review for LM POCs, which includes receiving hard copy documents; making them available to non-LM reviewers; and documenting/transmitting hand-written comments back to the LM POC
Administering to other office duties to include interface with building management; arranging for annual deep cleaning; scheduling ShredIt visits; packaging and receiving FedEx packages
Creating, reviewing and editing documents (e.g., reports, correspondence, and memorandums) using Standard Desktop software such as Microsoft Teams and Adobe-based software applications
Tracking and reporting status of the Acquisition Excellence Pillar’s allocated budget
Answering the Fairborn office’s main phone in real time and via VOIP answering software; and assisting/referring callers, as appropriate
Receiving, referring, or answering mail
Mastering applicable LM policies governing all of the above
Performing other duties as assigned

Benefits

Medical
Dental
Vision
Life Insurance
Short-Term Disability
Long-Term Disability
401(k) match
Flexible Spending Accounts
EAP
Education Assistance
Parental Leave
Paid time off
Holidays
Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays (Washington state applicants only)
Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays (Washington state applicants only)
PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year