Administrative Assistant - Foundation

City of Hope • Irwindale, CA

4d

About The Position

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Position Summary:
Position Summary:
Working with limited supervision, performs diversified, advanced, and confidential secretarial and administrative work. Provide assistance to SCRO Executive Director of Radiation Oncology, Physician Services, and the Medical Directors-Radiation Community Practices. Relieves department head of administrative detail. Uses discretionary initiative & judgement when scheduling clinic oversite, screening visitors & telephone calls, scheduling appointments & organizing workload to meet established priorities. Requires thorough knowledge of organizational unit policies, personnel and services.

Requirements

• Two years post-High School, Trade, Business or Professional School. Experience may substitute for minimum education requirements.
• 2-4 years secretarial experience

Responsibilities

• Prepares /coordinates all Network Radiation physician clinical schedules at all Network Radiation and hospital locations. Coordinates with Executive Director of Radiation Oncology, Physician Services, the assignment of locum and on-call coverages.
• Schedules and coordinates appointments and meetings, including preparing agenda materials. Arrange meetings, conferences, and travel for department personnel, ensuring alignment with appropriate calendars, including coordination with the Medical Director’s clinical schedules. Provides support in the planning and organization of special projects and departmental events.
• Coordinates and processes for approval all SCRO physician expense reimbursement processes.
• Organize and expedite flow of work through SCRO Physician Support Services office; initiating follow up action as appropriate.
• Resolve routine and some complex inquiries and fulfill requests from internal and external business contacts using knowledge of division/department & organization policies and procedures.
• Formats, types and edits a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material.
• Establishes, maintains & has frequent access to confidential files, logs & records.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees