Administrative Assistant for Staff Ministry (HR)

Portland Rescue Mission•Portland, OR

11d•$18 - $22•Onsite

About The Position

Portland Rescue Mission is seeking a Administrative Assistant for Staff Ministry (HR). This gifted servant will personify organization, attention to detail and a welcoming presence as they join a Christ-centered team with an award-winning culture and a commitment to serving others in their recovery from addiction, homelessness and other life traumas. Are you ready to transform and be transformed as you participate in what God is doing in the lives of the men, women and children as you serve at PRM with integrity and excellence? If so, we invite you to thoughtfully consider this unique opportunity. The Administration Offices for Portland Rescue Mission, located in the south wing of the Shepherd’s Door facility in East Portland, supports the life transforming work of Portland Rescue Mission taking place in 3 ministry sites, 3 transitional houses, 2 vocational training enterprises, and 2 outreach vans. The Staff Ministry (HR) Department is a group of dedicated professionals using their administrative and people skills for life-changing Christian ministry. Our goal is to participate in what God is doing in the lives of the men, women and children we serve at PRM with integrity and excellence. Our department oversees the human resources, internal communication and administration office coordination for Portland Rescue Mission, and our team’s goal is to build and maintain a work environment where highly relational, Christ-centered joyful servants will flourish as part of our staff. The Administrative Assistant will support the work of the Staff Ministry office and the reception desk for Portland Rescue Mission. This position is a mix of HR and administrative tasks, reception oversight, engagement with staff and equipping of residents, volunteers, and the community.

Requirements

A personal relationship with Jesus Christ and a testimony of continued growth in faith
Adheres to Portland Rescue Mission’s Statement of Faith and Code of Ethics
A personal ethos and work ethic that reflects Portland Rescue Mission’s ministry culture – Highly Relational, Christ-Centered, Joyful Servant
Relevant education, certifications, or experience in the field
Ability to keep multiple, detailed projects in balance while exemplifying a friendly and positive attitude in service to the public and to our staff.
Commitment to confidentiality, discretion and accuracy in all areas of human resources processes
Prompt and thorough in job performance, self-starter
Experience in Mac and Microsoft Windows software
Perform routine physical tasks including prolonged sitting and standing, frequent use of hands for typing and phone handling, and ability to lift at least 50 lbs. unassisted

Responsibilities

Use the ADP employee database, WorkForceNow, to enter and maintain all employee data
Respond to all requests from outside agencies including the Employment Department, employment verification companies, records requests, workers compensation claims and other requests as made
Manage the completion of new staff paperwork and staff exit paperwork
Handle employee communications as necessary
Manage the HR filing systems
Format, edit, and update key documents such as job descriptions, policy manuals as well as document staff training
Oversee all functions of the Reception Desk: welcoming guests, logging calls, receiving and sending mail and email, open and closing reception area daily
Train and supervise volunteers, staff, and program participants to work at the front desk along with other general office responsibilities