Administrative Assistant for Contracts and Credentialing [1378]

Texas Panhandle Mental Health•Amarillo, TX

About The Position

Staff will maintain ethical and professional communications at all times using respectful Trauma-Informed Care language Process background clearances for contractors and volunteers. Mains Excel database for all provider contracts. Maintenance includes tracking and collection of all required contractor documentation on a regular basis. Preparing letters and contract packets for contractors to sign and return (electronically and/or paper). Once the contract is fully executed, it is scanned (if not executed electronically), added to the contractor’s database, and electronic copies sent to appropriate Senior Leadership and Accounts Payable. Additionally, contract documents are filed in a timely manner and in the established file order. Responsible for weekly reporting of HHSC contract requirements to Senior Leadership Team. Will develop a strong understanding of the HHSC requirements. Should also be prepared to submit and analyze data sent to HHSC. Serves as Secretary of the Credentialing Committee, which includes attending meetings, preparing files for credentialing, and taking minutes Updates credentialing applications and files along with the contracts. Prepares and maintains correspondence, reports, forms, and memos Participates in the development and provision of provider education/technical assistance standards, contract requirements, rules, etc. in order to ensure providers are adequately assisted in the provision of duties in their contract Serves as contact for all assigned contracts and as liaison between contractors and Center department contract administrators Mains database of current and potential providers by using a desktop in order to ensure accurate information is kept regarding current and potential providers Mains contract files and database of all Center contractors Responsible for primary source verification for initial credentialing and re-credentialing renewals, according to Center policies and procedures. Ensures that criminal history clearances are performed on external providers. Serves as facility coordinator with TPC’s insurance contractor and maintains data base for all assets insured by contractor. Responsible for submitting insurance claims and coordinating vehicle utilization, claims recovery, and accident documentation. Under the direction of the Contracts Manager, prepares contracts and amendments for execution Responsible for third party billing and receipt of revenue generating contracts Prepares various reports in support of multiple programs Serves as backup for monthly audits and semi-annual audits for COS grant May be responsible for providing presentations to both internal and external boards and committees from time to time Attends training as required by agency standards Submit all data, time sheets, travel requests, leave requests, purchase requisitions, and special reports to administration, in accordance with agency procedures and within the time frame specified Perform other essential functions and tasks necessary to carry out the purposes of the position Adheres to TPC Business Code of Conduct and reports concerns if ethical and/or business standards defined in the code are compromised

Requirements

High school diploma or GED
One semester (12 credit hours) of accredited college work; or minimum of eighth grade reading comprehension level as evidenced by score on the Adult Basic Learning Examination (ABLE) test
Strong overall knowledge of the operations of a community center with at least one (1) year relevant work experience
Computer knowledge, organizational, and basic clerical skills
Proficient computer skills, which include Microsoft Word and Excel
Ability to review and analyze data
Willingness to learn and take on additional tasks as necessary
Excellent written and verbal communications skill
Ability to read, analyze, interpret, and discuss complex legal documents, general business periodicals, professional journals, technical procedures, or governmental regulations
Ability to write reports, business correspondence, and procedure manuals
Ability to effectively present information and respond to questions from staff, top management, public groups, and/or board of directors
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to create and interpret bar graphs
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Must have a valid Texas driver’s license and be insurable under agency vehicle policy
Must be 18 years of age or older

Nice To Haves

Previous experience with managing contracts
Ability to learn new technologies quickly and thoroughly while effectively communicating technical information to non-technical personnel
Ability to prioritize tasks in a high-paced environment
Ability to apply advanced problem-solving capabilities to troubleshoot issues in an efficient manner
Ability to effectively interpret data using programs such as Microsoft Excel and to generate reports to provide insight into complex matters
Strong Microsoft Excel skills

Responsibilities

Staff will maintain ethical and professional communications at all times using respectful Trauma-Informed Care language
Process background clearances for contractors and volunteers.
Maintains Excel database for all provider contracts. Maintenance includes tracking and collection of all required contractor documentation on a regular basis.
Preparing letters and contract packets for contractors to sign and return (electronically and/or paper). Once the contract is fully executed, it is scanned (if not executed electronically), added to the contractor’s database, and electronic copies sent to appropriate Senior Leadership and Accounts Payable. Additionally, contract documents are filed in a timely manner and in the established file order.
Responsible for weekly reporting of HHSC contract requirements to Senior Leadership Team. Will develop a strong understanding of the HHSC requirements. Should also be prepared to submit and analyze data sent to HHSC.
Serves as Secretary of the Credentialing Committee, which includes attending meetings, preparing files for credentialing, and taking minutes
Updates credentialing applications and files along with the contracts. Prepares and maintains correspondence, reports, forms, and memos
Participates in the development and provision of provider education/technical assistance standards, contract requirements, rules, etc. in order to ensure providers are adequately assisted in the provision of duties in their contract
Serves as contact for all assigned contracts and as liaison between contractors and Center department contract administrators
Maintains database of current and potential providers by using a desktop in order to ensure accurate information is kept regarding current and potential providers
Maintains contract files and database of all Center contractors
Responsible for primary source verification for initial credentialing and re-credentialing renewals, according to Center policies and procedures. Ensures that criminal history clearances are performed on external providers.
Serves as facility coordinator with TPC’s insurance contractor and maintains data base for all assets insured by contractor. Responsible for submitting insurance claims and coordinating vehicle utilization, claims recovery, and accident documentation.
Under the direction of the Contracts Manager, prepares contracts and amendments for execution
Responsible for third party billing and receipt of revenue generating contracts
Prepares various reports in support of multiple programs
Serves as backup for monthly audits and semi-annual audits for COS grant
May be responsible for providing presentations to both internal and external boards and committees from time to time
Attends training as required by agency standards
Submit all data, time sheets, travel requests, leave requests, purchase requisitions, and special reports to administration, in accordance with agency procedures and within the time frame specified
Perform other essential functions and tasks necessary to carry out the purposes of the position
Adheres to TPC Business Code of Conduct and reports concerns if ethical and/or business standards defined in the code are compromised

Benefits

Robust benefit offerings – Medical, Urgent Care visits for a low $10 co-pay, Dental, and Vision
Employer paid life insurance (1.5 times employee’s salary)
Staff automatically enrolled into a 457 Retirement Account at 1% of their annual salary. Employer Match 1% higher than employee’s contribution up to 6% in the 403 (b) or 457 Retirement Savings Plan
Paid time off – PTO accrual, Holidays
One (1) annual Mental Health Floating Holiday, one (1) annual Celebrate Diversity Floating Holiday, and one (1) annual A Day to Remember Floating Holiday available to staff after 90 days of employment
Additional Supplemental Coverage available i.e. Disability, Accidental, Cancer, Critical Care, and Section 125 Flexible Spending Account Plan
501(c)(3) designation – you can apply the for Public Service Student Loan Forgiveness
Teladoc – gives you or your immediate family members in the household access to a medical provider free of charge via telephone or video
Employee Assistance Program (EAP) – gives you or your immediate family members in the household access to behavioral health, financial, and legal counseling in person or via telephone

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