Administrative Assistant Fluent in Spanish

Immigration Law PLLC•Ann Arbor, MI

About The Position

We are looking for an experienced administrative assistant with strong office administration and management skills to join our legal team. Adept at working with Microsoft Office programs, handling administrative tasks, and ensuring office efficiency. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work collaboratively in a fast-paced, team-oriented environment and learn new software quickly.

Requirements

Decision-making: Administrative Assistants need to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management, and clients on a regular basis.
Organizational skills: The ability to maintain order helps ensure executives don’t miss appointments or deadlines.
Writing: Their emails, letters, documents, and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar.

Responsibilities

Answer phones and greet visitors
Schedule appointments and maintain calendars
Schedule and coordinate meetings
Collate and distribute mail
Prepare communications such as memos, emails, invoices, reports and other correspondence
Write and edit communications, from letters to reports and instructional documents
Create and maintain filing systems, both electronic and physical
Assist in creating invoices and processing payments through QuickBooks.