Administrative Assistant Floater (Riverville Mill)

Packaging Corporation of America • Gladstone, VA

41d

About The Position

Responsible for providing administrative support to an assigned department(s) or manager(s). PRINCIPLE ACCOUNTABILITIES: Provide daily administrative support which includes receiving, sorting, and delivering all incoming correspondence (mail, FedEx, fax), answering incoming phone calls, greeting guests, assisting co-workers with requests for information, ordering office supplies, maintaining an organized filing system in soft or hard format as necessary, and/or preparing and distributing departmental reports. Assist with on demand tasks and projects. Make travel arrangements as necessary including coordinating flight, ground transportation, hotel reservations, tracking reservation changes, and providing accurate figures for expense reporting. Provide administrative support for all departments. This includes coordinating all necessary documents, ordering company credit and phone cards, arranging for necessary work items (computer, office space, business cards, supplies), and maintaining current departmental schedules and contact lists for the department. Provide support for meetings such as room reservations, meals, and meeting equipment. Utilize various software packages (i.e. Word, Excel, PowerPoint) to produce high quality reports, presentations, departmental correspondence, financial schedules, and other documents.

Requirements

• High School diploma or GED.
• 3+ years' previous work experience in a business environment.
• Computer proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Previous work experience as a member of a team, or a strong understanding of the importance of open communication and information sharing between team members.
• Ability to work flexible hours or overtime as needed.
• Must be authorized to work in the U.S.

Nice To Haves

• Some college or administrative training.
• Strong attention to meeting and exceeding expectations.
• Strong organizational skills with the ability to handle numerous details, deadlines, and requests.
• Ability to work in a fast paced, deadline-oriented environment, prioritize assignments, and handle multiple projects and/or requests concurrently.
• Strong attention to detail.
• Strong verbal and written communication skills with the ability to effectively communicate with individuals throughout the company on departmental procedures, policies, and requests for information.

Responsibilities

• Provide daily administrative support which includes receiving, sorting, and delivering all incoming correspondence (mail, FedEx, fax), answering incoming phone calls, greeting guests, assisting co-workers with requests for information, ordering office supplies, maintaining an organized filing system in soft or hard format as necessary, and/or preparing and distributing departmental reports.
• Assist with on demand tasks and projects.
• Make travel arrangements as necessary including coordinating flight, ground transportation, hotel reservations, tracking reservation changes, and providing accurate figures for expense reporting.
• Provide administrative support for all departments. This includes coordinating all necessary documents, ordering company credit and phone cards, arranging for necessary work items (computer, office space, business cards, supplies), and maintaining current departmental schedules and contact lists for the department.
• Provide support for meetings such as room reservations, meals, and meeting equipment.
• Utilize various software packages (i.e. Word, Excel, PowerPoint) to produce high quality reports, presentations, departmental correspondence, financial schedules, and other documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Paper Manufacturing
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees