Administrative Assistant Finance

LAMMICO•Metairie, LA

About The Position

Provides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties.

Requirements

High school diploma
Minimum two years general accounting and administrative experience
Strong customer focus and team orientation
Ability to appropriately handle confidential or sensitive company information
Excellent communication skills with the ability to interact and work effectively with employees at all levels within the organization
Ability to manage time, set priorities, and work independently
Excellent organizational skills
Proficiency in the use of Microsoft Office Programs, Teams and Sharepoint

Nice To Haves

Insurance industry experience
General knowledge of medical professional liability insurance products/coverages

Responsibilities

Works in a cooperative manner with management, coworkers, customers, and vendors; seeks to support LAMMICO’s mission and vision in daily operations
Meets assigned target dates and objectives; helps ensure that departmental quality, service, and productivity standards are met
Providing excellent customer service to both internal and external customers
Prepares business correspondence, memorandums, forms, and various reports
Courteously handles incoming telephone calls, mail, and sets up department meetings and lunches as directed by VP of Finance & Controller and VP of Information Technology
Assist VP of Finance & Controller with the preparation and organization of Board and Committee Meetings, including updating of information packet in Diligent Board Books for the Investment and Budget Committee meetings
Circulate minutes for approval to Board and Committee members
Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller
Performs bank transfers, monitors and reports bank balances daily
Serves as an Administrator for the banking platform and is responsible for ensuring that roles and responsibilities are up to date
Works cooperatively with the bank personnel on any banking related issues
Maintains check books in Excel for all companies daily
Input and maintain the logging and collection of letters of credit for reinsurance. Sets up and maintains accounting files in electronic document retention software.
Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary
Prints all operating checks and obtains second signature approval, if needed
Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely
Processes and notifies the department of updates to Finance Department Accounting Manual
Aids and assists with requests from independent auditors, as needed
Assists in preparation of the necessary letters to be included in the mailing of Annual and Quarterly Statements to State Insurance Commissioner
Brings all filings to be mailed by certified mail to the post office
Serves as a backup for remote deposit
Primary backup with the mailing of invoices
Assists in the dividend payment process
Assists Senior Accounting staff with special projects
Other responsibilities and special projects as assigned