Administrative Assistant, Field

Chevron•Carlsbad, NM

About The Position

Chevron is accepting online applications for the position Administrative Assistant, Field through April 28th, 2026 at 11:59 p.m. (Mountain Time). This position reports to the Superintendent of Operations and provides administrative and coordination support to the Superintendent and the leadership team. The position requires exceptional independence, initiative, discretion, accuracy, adaptability, and confidentiality. Responsibilities for this position include, but are not limited to: Calendar & Travel Management Manage the Superintendent’s calendar, scheduling and coordinating meetings and engagements. Coordinate travel. Manage expense tracking and reporting with high level of accuracy and promptness. Office Support & Coordination Perform full administrative support for Superintendent and leadership team members as needed. Monitor and meet deadlines, ensuring prompt handling of requests and action items. Maintain strong communication with internal leaders, support staff, and external partners. Build and sustain networks across Chevron and external organizations. Use current tools and leverage technology applications such as Teams, Copilot, PowerBi, Outlook, Word, Excel, PowerPoint to complete tasks. Maintain a growth mindset toward learning new digital tools and Chevron IT applications. Coordinates office moves and on/off boarding activities for employees. Coordinate meeting logistics such as scheduling, catering, conference/video call setup, room arrangements, and visitor badge processing. Maintain adequate PPE inventory levels and serve as the primary contact for uniform rentals and winter‑weather PPE procurement. Provide local interface and support for payroll and vehicle fleet management. Serve as the primary interface for staff in the Carlsbad office performing tasks that require a local presence such as ensuring the reliability of spares and pool vehicles through weekly vehicle checks, coordinating maintenance with local shops, fleet tracking, and spare key management. Execute procurement responsibilities—including purchase card purchases, GEP SMART service requisitions, invoice management, and land‑use payments. Maintain proper record storage, ensure compliance with record‑retention requirements, and travel to field office locations and Hobbs office as needed to backfill other office assistants when the need arises. Manage SharePoint sites, central repositories, distribution lists and communication channels.

Requirements

Proficient in the Microsoft Office Suite of applications
Additionally, must exhibit a growth mindset for all things digital – applications, new software, Chevron IT applications, etc
High School Diploma or equivalent
Valid driver’s license
Minimum of 3 years secretarial and administrative experience
Demonstrate excellent organization and communication skills
Ability to prioritize and meet deadlines while producing high-quality work
Demonstrated professionalism and strong influencing skills
Capable of building quality relationships with team members
Ability to work independently and be self-directed with minimal supervision

Nice To Haves

Chevron experience desired.
Ability to interface effectively with all levels of a diverse workforce.
Event planning or project management experience.
Advanced skills in Excel, PowerPoint, SharePoint, Word.
Demonstrated ability to learn and apply knowledge regarding new systems and processes.
Must effectively demonstrate the Chevron Way Values.

Responsibilities

Calendar & Travel Management Manage the Superintendent’s calendar, scheduling and coordinating meetings and engagements.
Coordinate travel.
Manage expense tracking and reporting with high level of accuracy and promptness.
Office Support & Coordination Perform full administrative support for Superintendent and leadership team members as needed.
Monitor and meet deadlines, ensuring prompt handling of requests and action items.
Maintain strong communication with internal leaders, support staff, and external partners.
Build and sustain networks across Chevron and external organizations.
Use current tools and leverage technology applications such as Teams, Copilot, PowerBi, Outlook, Word, Excel, PowerPoint to complete tasks.
Maintain a growth mindset toward learning new digital tools and Chevron IT applications.
Coordinates office moves and on/off boarding activities for employees.
Coordinate meeting logistics such as scheduling, catering, conference/video call setup, room arrangements, and visitor badge processing.
Maintain adequate PPE inventory levels and serve as the primary contact for uniform rentals and winter‑weather PPE procurement.
Provide local interface and support for payroll and vehicle fleet management.
Serve as the primary interface for staff in the Carlsbad office performing tasks that require a local presence such as ensuring the reliability of spares and pool vehicles through weekly vehicle checks, coordinating maintenance with local shops, fleet tracking, and spare key management.
Execute procurement responsibilities—including purchase card purchases, GEP SMART service requisitions, invoice management, and land‑use payments.
Maintain proper record storage, ensure compliance with record‑retention requirements, and travel to field office locations and Hobbs office as needed to backfill other office assistants when the need arises.
Manage SharePoint sites, central repositories, distribution lists and communication channels.