Administrative Assistant-Field

Wellpath•Valhalla, NY

About The Position

How you make a difference The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the department. They perform a variety of tasks including scheduling appointments, coordinating meetings, preparing reports, and handling correspondence. The Administrative Assistant serves as a liaison between departmental staff, management, and external stakeholders, ensuring that communication is clear and effective. Qualifications & Requirements Education High school diploma or equivalent required. Additional college level courses preferred. Experience One (1) year of clerical experience as a secretary or administrative assistant. Proficient with Microsoft Office Licenses/Certifications None required. Key Responsibilities Perform a variety of administrative duties such as answering phones, typing letters, filing, sorting and distributing mails for the department. Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring the efficient functioning of the office. Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments. Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations. Process and submit management expense reports, while ensuring the confidentiality and accuracy of sensitive information. You Matter Make a difference every day in the lives of the underserved Join a mission driven organization with a people first culture Excellent career growth opportunities Join us and find a career that supports: Caring for overlooked, underserved, and vulnerable patients Diversity, equity, inclusion, and belonging Autonomy in a warm team environment Growth and training Perks and Benefits In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing including: DailyPay, receive your money as you earn it! Tuition Assistance and dependent Scholarships Employee Assistance Program (EAP) including free counseling and health coaching Company paid life insurance Tax free Health Spending Accounts (HSA) Wellness program featuring fitness memberships and product discounts Preferred banking partnership and discounted rates for home and auto loans Eligibility for perks and benefits varies based on employee type and length of service. We are an Equal Employment Opportunity Employer We are committed to fostering, cultivating, and preserving a culture of uniqueness. We celebrate a variety of backgrounds and are committed to creating an inclusive environment for all employees. We encourage you to apply! If you are excited about a role but your experience doesn’t seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles. Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description. We are an Affirmative Action Employer in accordance with applicable state and local laws. We are an Equal Employment Opportunity Employer We are committed to fostering, cultivating, and preserving a culture of uniqueness. We celebrate a variety of backgrounds and are committed to creating an inclusive environment for all employees. We encourage you to apply! If you are excited about a role but your experience doesn’t seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles. Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description. We are an Affirmative Action Employer in accordance with applicable state and local laws.

Requirements

High school diploma or equivalent required.
One (1) year of clerical experience as a secretary or administrative assistant.
Proficient with Microsoft Office

Nice To Haves

Additional college level courses preferred.

Responsibilities

Perform a variety of administrative duties such as answering phones, typing letters, filing, sorting and distributing mails for the department.
Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring the efficient functioning of the office.
Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments.
Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations.
Process and submit management expense reports, while ensuring the confidentiality and accuracy of sensitive information.