Administrative Assistant, Experiences

Netflix • Los Angeles, CA

7d • $38 - $71

About The Position

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next.
The Team
Our Experiences team puts fans at the center of their favorite stories, in real life, both through permanent entertainment venues, Netflix House, and globally touring attractions. Netflix Houses are our permanent, always-on entertainment venues, where guests can step into their favorite stories and have IRL experiences, with the ultimate goal of increasing fandom for our members. We want these experiences, along with merchandise offerings, to help promote our titles and build them into title brands so they become part of the zeitgeist for longer periods of time and drive long-term value.
The Role
We are looking for someone who is exceptionally detail-oriented, proactive, self-motivated, and collaborative. The pace of the team is demanding, and thus the role requires flexibility, quick thinking, and a growth mindset. We encourage curiosity and an eagerness to learn. The ideal candidate will also demonstrate passion for entertainment, merchandise and marketing.

Requirements

• 3+ years of experience in an Administrative Assistant or Executive Assistant capacity
• Proficiency in Google: Gmail, Google Calendar, Google Docs, Google Sheets, Google Groups
• Strong written and verbal communication skills
• Independent worker with strong organizational skills and the ability to prioritize and balance multiple projects and switch easily between tasks
• Strong attention to detail at all times
• Displays professionalism in communication with internal and external partners
• Responsive and able to work flexibly across time zones
• Ability to be discreet and maintain confidential information
• Strong judgment and ability to make decisions quickly or to gather necessary context for making decisions
• Team player who operates in a fast-paced, team-oriented setting
• Able to stay calm under pressure and work on short deadlines

Nice To Haves

• Familiarity and curiosity with AI and LLMs for productivity, research, note taking, including Gemini, NotebookLM, a plus
• Prior experience in media, consumer products, marketing/PR, and/or entertainment is ideal

Responsibilities

• Proactive management of calendars for the leader and their team, including scheduling internal and external meetings, coordinating with admins of executive and C-Suite professionals from other companies, and working across time zones in various regions
• Understanding the team’s strategy, the organization, and how the pieces fit together
• Building relationships internally and externally with the team, x-functional partners and partner companies
• Book, manage, and coordinate logistics for team meetings, events, and offsites
• Coordinating travel arrangements on a regular basis
• Processing expense reports in a timely manner
• Creating presentations and documents using Google Suite
• Construct quarterly newsletter reports for company wide distribution
• Sitting in on meetings and taking notes
• Assisting with team projects as needed
• Input vendors into internal database and process invoices

Benefits

• Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits.
• We also offer paid leave of absence programs.
• Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off.
• Full-time salaried employees are immediately entitled to flexible time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed