Administrative Assistant, Executive Director Financial Operations

Denton Independent School District•Denton, TX

About The Position

Provides day-to-day support to the Executive Director of Financial Operations; Supports the coordination and the day-to-day operations of the Financial Operations department; Participates as a team member to support the mission of the Financial Operations department and Denton ISD.

Requirements

High School Diploma or equivalent
Ability to handle multiple tasks and meet deadlines
Ability to use computer and software to develop spreadsheets and databases and do word processing; including but not limited to Microsoft Office applications (Word, Excel, PowerPoint, Access) and DISD network
Excellent organizational, communication (written and verbal) and interpersonal skills
Exceptional proofreading skills
Experience in prior administrative assistance positions of increasing responsibility

Nice To Haves

Some college or business school, preferred
Current notary or ability to obtain
Campus or school district office experience (preferred)

Responsibilities

Maintains calendar/schedule of events
Maintains physical and computerized departmental files
Prepares correspondence, forms, reports, etc.
Assists with the preparation of purchase requisitions and payment authorizations
Maintains a schedule of appointments and makes travel arrangements for department staff
Responds to phone, email, and in-person questions and concerns from district staff and vendors
Notary for Financial Operations department
Communicates with campus administrators, department supervisors and other personnel in the absence of the Executive Director
Assists Executive Director with Support Services Building operations
Assists Executive Director with the development and maintenance of the Financial Operations’ webpages
Assists Purchasing, Accounts Payable, Accounting and Grant’s Accountant as needed and directed by the Executive Director
Follows all rules, regulations, and policies of Denton ISD and directives from supervisors
Performs other duties as assigned.