Administrative Assistant, Entertainment
About The Position
Under the direction of the Vice President, Entertainment, the Administrative Assistant, Entertainment is responsible for preparing presentations, generating reports, and performing administrative duties for the Entertainment department. This includes tasks related to the talent buying process, interacting and corresponding with executives across the property, and coordinating various operational aspects. Key responsibilities involve contract management, vendor management, accounts payable, maintaining and updating the department budget, processing payroll, and organizing Entertainment department-related paperwork. This position aims to contribute to a positive and creative environment for the production team through collaboration and efficient communication, while championing the goals and priorities of the Tribe in a manner that faithfully reflects and upholds the Tribe’s vision, mission, and values.
Requirements
- High School Diploma required.
- Minimum of one (1) year of administrative experience is required.
- Polished and professional demeanor with exceptional verbal and written communication skills, including exceptional grammar, phone etiquette, spelling and mathematics
- Above average administrative skills including the ability to prioritize, research, type efficiently, and organizational skills are required.
- Exceptional understanding of Microsoft Office including Power Point, Word, Outlook and Excel.
- Detail orientated, self-motivated, resourceful and able to work independently
- Understanding of Accounting, Payroll and Budgets
- Must be able to multi-task effectively and handle a high volume of transactions, error free.
- Must be able to handle multiple projects simultaneously.
- Must possess the ability to make clear, concise decisions, sometimes with limited information.
- Must possess superior interpersonal communication and organizational skills.
- Must be able to remain calm in fast-paced situations and maintain a customer service focus at all times.
- May be required to obtain and maintain a gaming license at the discretion of the San Manuel Tribal Gaming Commission.
Nice To Haves
- Associate’s Degree in related field preferred.
Responsibilities
- Assists in the administration functions associated with the talent booking process including but not limited to offer tracking, contract redlining, agency communication, and talent calendar offer management. Maintains a detailed understanding of the deal structure and settlement process.
- Tracks all financial aspects of the department and ensures budget adherence. Manage contracts, existing and new vendors, purchase requests/orders, and accounts payable. Communicate with Procurement for bid requests.
- Payroll processing, check processing, including collecting daily mail. Managed the front office, including inventory, ordering all office supplies, unpacking, and stocking shelves.
- Front office liaison for the Entertainment Leadership, filtering and greeting guests. Manage the calendar and schedule for the Vice President, Entertainment
- Distributes information to department leadership on a timely basis. Maintains regular communication with the Vice President, Entertainment, Director, Theater Operations, and Senior Manager Resort to ensure efficient operations. Facilitates proper interdepartmental communication and organization.
- Performs other duties as assigned to support the efficient operation of the department.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
251-500 employees
