Administrative Assistant, Engineering

General Dynamics•Brunswick, ME

28d

About The Position

Administrative Assistant for the Director of Life Cycle Engineering to support with all departmental secretarial tasks. Ensure workplace conditions are compliant with company safety standards, and actively participate in Safety Action Team (SAT) to help lead initiatives. Provide excellent customer service support by proactively helping with inquiries and by timely resolving issues. Champion Business Operating System (BOS) principles and productivity enhancements across the PY organization. Collect data, prepare presentations, and perform record keeping duties to manage department Viz Boards, Plan of the Weeks (POW), Digital Dashboards, and offer contributions to the Operational Performance Improvement Plans (OPIP). Identify and eliminate non-value-added activities, followed by implementation of process improvements while leveraging A3 problem-solving structured approach. Perform regular Time Accounting (WFM) and PeopleSoft Administration. Compose correspondence as needed between different departments and external stakeholders. Order and manage budgets for specialized office supplies. Assist, and back-up, the Building Manager while providing support to manage and project lead special teams as assigned. Support BMDA evaluation and associated merits. Main Point of Contact (POC) for all special company events taking place at the building.

Requirements

High School Diploma or GED required.
Minimum 5 years of administrative support experience required.
Ability to work independently, with initiative, in a fast-paced environment with multiple critical tasks.
Experience in compiling and preparing reports and presentations.
Excellent organizational skills and attention to detail.
Effective problem-solving skills.
Proficient in Microsoft Office (Word, Excel, and PowerPoint). Outlook experience preferred.
Excellent organizational skills and attention to detail.
Excellent written and grammatical skills with the ability to draft correspondence from general guidance.
Effective communication skills.
Looking for a motivated self-starter, one with the ability and desire to act with limited guidance and direction.

Nice To Haves

Associate Degree in Secretarial Science preferred.
Familiarity with BIW BMDA contracts a plus.
Familiarity with BIW Standard Procedures and policies a plus.

Responsibilities

Ensure workplace conditions are compliant with company safety standards, and actively participate in Safety Action Team (SAT) to help lead initiatives.
Provide excellent customer service support by proactively helping with inquiries and by timely resolving issues.
Champion Business Operating System (BOS) principles and productivity enhancements across the PY organization.
Collect data, prepare presentations, and perform record keeping duties to manage department Viz Boards, Plan of the Weeks (POW), Digital Dashboards, and offer contributions to the Operational Performance Improvement Plans (OPIP).
Identify and eliminate non-value-added activities, followed by implementation of process improvements while leveraging A3 problem-solving structured approach.
Perform regular Time Accounting (WFM) and PeopleSoft Administration.
Compose correspondence as needed between different departments and external stakeholders.
Order and manage budgets for specialized office supplies.
Assist, and back-up, the Building Manager while providing support to manage and project lead special teams as assigned.
Support BMDA evaluation and associated merits.
Main Point of Contact (POC) for all special company events taking place at the building.