Administrative Assistant - Employee Health | HR Employee Health | Onsite - Mon-Fri - 7:00 am to 4:00 pm

UF Health • Jacksonville, FL

22h • Onsite

About The Position

Ensures smooth office operations within the health system through effective management of scheduling, document preparation, and communication coordination. Supports various administrative functions, including maintaining filing systems, managing office supplies, and assisting with event planning. Works under moderate supervision, applying judgment to resolve routine issues and improve office efficiency. Acts as a key liaison between departments and external contacts, contributing to overall organizational productivity.

Requirements

• High school diploma or equivalent required
• 2+ years of administrative support experience
• Proficiency in Microsoft Office and document management systems
• Strong organizational, time management, and communication skills
• Ability to manage scheduling, office supplies, and daily administrative tasks
• Experience supporting multiple stakeholders and coordinating across teams

Responsibilities

• Coordinate scheduling, document preparation, and internal/external communications.
• Maintain organized filing systems and oversee office supply inventory.
• Assist in planning and supporting meetings, events, and administrative activities.
• Resolve routine operational issues to improve office efficiency and workflow.
• Serve as a liaison between departments and external contacts.
• Support team communication and ensure smooth day-to-day office operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees