The Carter Center: Administrative Assistant, Development Services (ETS) | Temporary

Emory University•Atlanta, GA

5h•Hybrid

About The Position

The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center. SUMMARY: The temporary Administrative Assistant provides daily office support in the stewardship and cultivation of donors and prospects. They will support the Development Services team in the Development department by assisting with data entry, postal mail preparation, and donor research. They will use the donor database systems and donor research applications to ensure that donor and gift information is accurate and up to date. The role also performs routine office duties, including maintaining office supplies inventory. The temporary Administrative Assistant will report to the Senior Associate Director, Development Services. The need is for about 3-months with typical work hours being from 8am – 5pm with a one-hour meal period.

Requirements

Bachelor's degree OR the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Nice To Haves

Previous experience in a nonprofit and/or fundraising office is a plus. Ability to work in fast-paced, high-profile environment.
Excellent interpersonal skills and ability to interact with a diverse group of people.
Strong, collaborative problem solving and analytical skills with a positive attitude and the ability to work in a team setting.
Detail oriented, organized, and able to work under tight deadlines.
Strong computer skills, including Microsoft Word, Excel (including mail merge), and Adobe Acrobat.
Familiarity with Raiser's Edge software or similar donor databases is a plus but not necessary.

Responsibilities

Responsible for supporting excellent donor relations by maintaining accuracy in donor records and supporting short lead times for gift acknowledgment.
Research and/or update returned mail and donor reply devices.
Assist with Development Services projects by supporting staff members with associated administrative tasks, such as organizing and cleaning up filing systems.
Open and sort postal mail.
Perform routine database updates to meet deadlines for suppressions.
Assist with donor calls and voicemails.
Manage Donor Services email inbox.
May prepare and proofread donor correspondence (thank-you letters, books, cards), and coordinate mailings.
May enter and maintain accurate data in the database; generate reports; coordinate with Donor Services to ensure data integrity; and research or remove inactive or undeliverable records.
May provide administrative support, including gift batching and data entry during high-volume periods; scheduling meetings and managing logistics; processing records and invoices; and overseeing stationery and office supply inventory and orders.
Performs related responsibilities as required.