Administrative Assistant -Dean of Student Services

Illinois Central College • East Peoria, IL

3d • $19 - $22

About The Position

The Administrative Assistant for Dean of Enrollment Services and Dean of Students is primarily responsible for performing general and confidential secretarial and designated administrative support duties for Enrollment Services and Dean of Students departments. Compensation for the Administrative Assistant- Dean of Student Services is $18.79-$21.61 an hour.

Requirements

• Associate’s Degree in a related field.
• Three years of experience working in an office or directly related field.
• Proficient in Microsoft Office Suite.
• Strong verbal and written communication skills.
• Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others.

Nice To Haves

• Experience working in higher education.
• Experience with PeopleSoft.
• Education or experience in bookkeeping and general office procedures.
• Knowledge of college policies and procedures.

Responsibilities

• Perform responsible and complex Administrative Assistant duties.
• Prepare minutes, correspondence, reports and other information of a general and confidential nature.
• Type and process assigned forms, reports, proposals and authorizations.
• Compose letters in reply to requests for information and type or select standardized responses.
• Arrange appointments and maintain schedule of meetings.
• Gather data and material necessary for compilation of reports.
• Prepare and route assigned purchase orders and record expenditures.
• Establish and maintain confidential files for administrative unit.
• Arrange for meeting areas and services.
• Receive and distribute mail, checks and other communications.
• Provide work direction to assigned clerical and student employees when applicable.
• Responsible for implementing Academic Standing mailing received from Enrollment Services; receive incoming calls to route to appropriate advisor process granted/denied students.
• Maintain and distribute forms and supplies relevant to office procedures and functions.
• Serve as receptionist and receive and transfer incoming telephone calls; take messages; greet staff and the public; and refer individuals and inquiries to appropriate personnel.
• Assist other classified staff in their performance of employment, record keeping and database functions.
• Provide training and cross-training to and for other classified personnel to ensure effective and efficient performance of general functions as well as position specific tasks.
• Schedule and arrange appointments and travel.
• Maintain departmental budget records of staff travel, supply and capital orders, general stores requisitions, van requests and petty cash expenditures.
• Serve as a front-line representative for both Deans in working with all students, faculty, staff, and the public.
• Perform program of study changes for students.
• Maintain degree/certificate listing of advisors and assign advisor rights.
• Perform duties in various software systems. (Peoplesoft, Maxient, Microsoft Office, etc..)
• Perform related duties as required.

Benefits

• paid time off
• 11 paid holidays
• 2 floating holidays medical, dental, vision, life and long-term disability insurance
• tuition waivers for employee, spouse and dependent children
• on-site childcare center
• 403(b) retirement plans
• State University Retirement System pension plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree