Administrative Assistant - Dean
About The Position
Summary: The administrative assistant is primarily responsible for performing general and confidential secretarial and administrative support duties including processing, preparing, and maintaining records, expenditures, and schedules for a major department or division. Compensation for the Administrative Assistant - Dean is $18.79-21.61 an hour. Essential Functions: This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Complete administrative support tasks supporting the department such as maintaining files, scheduling appointments, typing letters and/or memos, running and verifying reports, processing data, processing requests, preparing meeting minutes, and gathering information. Provide customer assistance by answering telephone calls, forwarding calls, greeting students, staff and the general public, referring individuals and inquires to the appropriate personnel. Troubleshoot problems serving as the front-line representative of the department. Establish and maintain confidential files for the department. Maintain databases, complete data entry tasks and run departmental reports Maintain departmental budget records of travel, supply and capital orders, general stores requisitions, and purchase orders. Maintain and distribute forms and/or supplies relevant to department procedures and functions. Schedule meeting rooms and activities at the direction of the Dean of department}. Perform related duties as required.
Requirements
- High school diploma or equivalent.
- 3 years of experience working in an administrative role.
- Proficient in Microsoft Office Suite.
- Strong typing skills a minimum of 45 words per minute.
- Strong multi-tasking and prioritization skills.
- Strong attention to detail and problem solving skills.
- Strong verbal and written communication skills.
- Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others.
Nice To Haves
- Associates degree in a related field.
- Experience working in an educational system.
- Experience working with PeopleSoft, Workday, and Coursedog.
Responsibilities
- Complete administrative support tasks supporting the department such as maintaining files, scheduling appointments, typing letters and/or memos, running and verifying reports, processing data, processing requests, preparing meeting minutes, and gathering information.
- Provide customer assistance by answering telephone calls, forwarding calls, greeting students, staff and the general public, referring individuals and inquires to the appropriate personnel.
- Troubleshoot problems serving as the front-line representative of the department.
- Establish and maintain confidential files for the department.
- Maintain databases, complete data entry tasks and run departmental reports
- Maintain departmental budget records of travel, supply and capital orders, general stores requisitions, and purchase orders.
- Maintain and distribute forms and/or supplies relevant to department procedures and functions.
- Schedule meeting rooms and activities at the direction of the Dean of department}.
- Perform related duties as required.
Benefits
- paid time off
- 11 paid holidays
- 2 floating holidays medical, dental, vision, life and long-term disability insurance
- tuition waivers for employee, spouse and dependent children
- on-site childcare center
- 403(b) retirement plans
- State University Retirement System pension plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
