Administrative Assistant, Dean Health and Human Sciences

Weatherford College•Bridgeport, TX

60d•$18 - $22

About The Position

Provides administrative support to the Dean. May have leadership/office oversight of other clerical employees reporting to the Dean. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Associate's degree or equivalent from 2 year college or tech school
3-5 years related experience
Ability to treat all persons with respect, dignity and justice, without discrimination based upon age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity; ability to exercise the highest professional and ethical standards in the use of College time and resources and observe the stated policies and procedures of the College; ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents; ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community; and, ability to effectively present information to various groups if necessary.

Nice To Haves

Bachelors preferred
3 to 5 years experience in an educational setting

Responsibilities

Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by the Program Director.
Takes minutes for all Faculty and Advisory Committee meetings.
Composes and prepares routine correspondence, memorandums, and other material, as requested by Program Directors.
Compiles and files student records and correspondence.
Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
Schedules appointments for Program Director upon request.
Handles students encountering problems and resolves problem or directs student to appropriate person by scheduling an appointment with appropriate Dean and/or Program Director.
Greets and directs visitors to Dean and Program Director.
Assists as requested, travel schedule, reservations, compiles itinerary and necessary travel forms.
Compiles and types statistical reports.
Schedules and sets up Advisory Committee meetings as requested.
Responsible for programmatic copying.
Prepares outgoing mail.
Checks and processes requisitions for assigned Program Director. Tracks expenditures, and enters requisitions.
Routes payroll notifications for signatures, makes and files copies.
Assists with HHS Programmatic workshops and planning luncheons as necessary.
Assists Program Director with updating curriculum and program cost information annually for in-house student publications.
Enters course schedules college wide into the Colleague system.
Advises prospective and current HHS students.
Enters faculty contracts into the Colleague system for assigned program faculty
Performs other duties as assigned.