Administrative Assistant/Data Coordinator

Hinds Community College•Utica, MS

13h

About The Position

All Hinds Community College employees must commit to the Caring Campus approach to student engagement and daily apply these general behavioral objectives: listen to student questions and concerns with a positive attitude and make meaningful connections with students. The Administrative Assistant will perform a variety of administrative and clerical tasks. The Administrative Assistant will support the Upward Bound Director and employees, assisting in daily office needs and managing the program’s general administrative activities. Ultimately, the Administrative Assistant will ensure the efficient and smooth day-to-day operation of the Innovative center/office.

Requirements

Associate Degree
Positive customer service skills.
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Ability to work with others effectively.
Understanding of and ability to work with low-income, first-generation, and at-risk students.
Ability to work as a team player in a diverse working environment.
Must be able to follow oral and written directions and have the ability to establish effective working relationships with high school and college faculty and students.
Strong organizational and conflict management skills.
Empathetic and positive relationship builder.
Knowledge, skills, and abilities sufficient to perform the function of the position as outlined.

Responsibilities

Maintain knowledge of diversity-related issues, legislation, and best practices.
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Submit reports timely and as required.
Weekend work
Data Entry
Other duties as may be assigned.