Administrative Assistant/Compliance Officer

Andy Frain Services•Richmond, TX

About The Position

FORT BEND ISD SCHOOL SAFETY OFFICER / K9 PROGRAM Provides Texas Level III Commissioned Armed Security Officers to 52 Fort Bend ISD Elementary schools Provides Officers to conduct screening and bag checks at Fort Bend ISD High School and Middle School Sporting events Provides a K9 Unit paired with a Supervisor for random checks throughout the school district. FBISD Admin Asst./Compliance officer needs to have a variety of skills, including:

Requirements

Proficient with Office 360 tools, word, excel
Able to work independently and stay on tasks
Able to work under pressure
Knowledge of laws and regulations in reference to Texas employment statutes
Effective communication
Analytical thinking
Attention to detail
Problem-solving abilities
Adaptability
Collaboration
Technology proficiency
Leadership skills
A commitment to continuous learning
Prior Administrative Experience:
At least 1-3 years of experience in an administrative or office support role. This may include positions such as administrative assistant, office coordinator, receptionist, or executive assistant.
Security or contract work experience preferred.
Experience using office software such as Microsoft Word, Excel, PowerPoint, and Outlook is typically required. Additional experience with database management, scheduling software, or document management systems preferred.
Customer Service Experience:
Prior experience in customer service or client-facing roles is highly valuable.
Organizational Skills a must.
Demonstrated experience managing schedules, coordinating meetings, and handling multiple tasks simultaneously is essential.
Excellent Communication Skills:
Experience preparing correspondence, reports, and presentations, as well as interacting professionally via phone and email, is frequently required.
Must have a high school diploma or equivalent.

Nice To Haves

An associate's or bachelor's degree in business administration, office management, or a related field preferred.
Supervisory Experience:
Senior administrative positions may require prior experience supervising staff or managing office operations.
Project Management:
Experience coordinating projects, managing budgets, or implementing new procedures can be necessary for advanced roles.
Confidentiality and Discretion:
Experience handling sensitive information and maintaining confidentiality is often required, especially when supporting senior executives.
Certifications:
Certifications such as Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) can enhance a candidate’s qualifications.
Language Skills:
In multicultural or international organizations, proficiency in multiple languages may be advantageous.
Adaptability:
Experience working in fast-paced or dynamic environments demonstrates a candidate’s ability to adapt to change and handle unexpected challenges.

Responsibilities

Knowledge of Andy Frain’s hiring and onboarding process and the ability to perform the task from applicant to employee
Able to schedule multiple staff daily in our Celayx system
Responsible for entering payroll daily and submitting payroll on a weekly basis within time restraints
Expert understanding of the laws, statutes and regulations encompassing the Texas Level III Commissioned Officers
Responsible for assuring that the program is at all times in compliance with said statutes
Monitors daily training requirements and compliance related issues with the officers
responsible for notifying officers when any compliance issue is a concern, approaching expiration etc.
Monitoring: Using a compliance management platform to monitor all operational processes and procedures
Assessing risk: Identifying potential compliance issues and developing strategies to mitigate them
Managing information: Researching, recording, and analyzing data and information
Training: Educating staff on legal changes and compliance guidelines
Liaison: Acting as a contact person between department heads and senior management
Regular assessments: Conducting regular assessments to determine if policies are compliant with the law
Updating regulations: Keeping up to date with regulations and implementing strategic plans to ensure future compliance
Advising: Advising Manager and Supervisors on ethical and compliance matters
Supporting management: Supporting management in developing a suitable "Tone at the Top"
Other duties as assigned by the Project Manager