Administrative Assistant - Community Development
About The Position
Come join a team dedicated to making a positive impact in our community, where the well-being of our residents is always our top priority. We offer flexible scheduling options (based on position) and foster professional growth through comprehensive training programs and learning opportunities. Shape your future in a career that empowers you to make a difference and thrive in a collaborative, purpose-driven environment. Summary Performs a variety of administrative duties to support Planning and Zoning staff, the Planning Commission, and Board of Adjustment. Answers phones, helps the public at the front counter, and assists planning staff in preparing for public meetings. Maintains the Planning and Zoning Division budget. This position works under the supervision of the Community Development/Planning Director.
Requirements
- Ability to communicate clearly and professionally, both verbally and in writing, with demonstrated proficiency in English and strong written communication skills.
- Ability to establish and maintain effective working relationships with employees and the public.
- Familiarity with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and familiarity with virtual meeting software like Zoom and Teams.
- High School Diploma or equivalent.
- Two years' experience of administrative, office, or related work experience or any equivalent combination of education and/or experience.
- Possess a valid Utah Driver's License.
Responsibilities
- Answers phone calls, emails, and questions at the front counter.
- Provides administrative support to the Planning Commission including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters.
- Uploads documents into OnBase (document management system).
- Ensures that digital files shared within the Division are organized, up-to-date, and accessible.
- Maintains Planning and Zoning Division budget.
- Prepares a draft of the City Council packet required for certain applications for review by the Community Development Director/Planning Director.
- Provides administrative support to the Board of Adjustment including taking minutes, preparing agendas, setting up and recording virtual meetings, preparing required notices, compiling packets, preparing presentations, and drafting action letters.
- Ensures that required agendas and notices are prepared correctly and in a timely manner.
- Performs other related duties as assigned.
Benefits
- Health, dental, and life insurance
- PTO and paid holidays
- Vision reimbursement plan
- Utah Retirement Systems, Pension and/or 401(k)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
