Administrative Assistant, Community Aide (NCS) - Mayor's Office

Baltimore City•Cocoa, FL

2d•$15 - $30

About The Position

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits Job Summary The Administrative Assistant for Administrative Services provides part-time support to ensure the efficient day-to-day operation of the office. This role assists with a variety of administrative, logistical, and event-related tasks, often handling “as-needed” assignments and special projects. The ideal candidate is organized, flexible, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment.

Requirements

Education: Have a high school diploma or GED equivalent. Associate or bachelor’s degree preferred.
Experience: Have 1–3 years of administrative or office support experience preferred
Strong organizational and time management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools
Ability to multitask and adapt to changing priorities
Reliable, proactive, and detail-oriented

Responsibilities

Provide general administrative support, including filing, data entry, scanning, and document preparation
Assist with scheduling meetings, coordinating calendars, and managing logistics
Support office operations, including organizing supplies and maintaining shared spaces
Assist with planning and executing events, meetings, and special projects
Run occasional errands or complete off-site tasks as needed
Prepare materials, packets, and presentations for meetings or events
Support communication efforts, including drafting emails and coordinating follow-ups
Handle confidential information with professionalism and discretion
Perform other duties and special assignments as requested