Administrative Assistant Children's Services (Part Time)

Ann & Robert H. Lurie Children's Hospital of Chicago•Chicago, IL

1d•$19 - $29•Onsite

About The Position

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Administrative Job Functions: Provides general administrative support to leaders. Schedules and maintains calendars, meetings and travel itineraries, as needed. This may include inpatient or service call, outpatient clinics, and academic schedules. Handles telephone calls and visitors; troubleshoots and resolves routine and some complex inquires. Organizes electronic and hard copy filing system, scans documents to appropriate locations, and maintains divisional files. Receives clinically related messages, phone calls, or correspondence and routes to the appropriate care team. Maintains provider credentialing activities which may include academic resume, professional memberships, and licensure. Prepares and modifies documents including correspondence, reports, drafts, memos and emails using MS Office Suite of applications. Opens, sorts and distributes incoming electronic and paper correspondence. Prepares and distributes minutes of meetings, as needed. Maintains, orders and distributes office supplies, as needed Proactively manages submission of reimbursements for approved faculty and staff expenses. Performs other job functions as assigned.

Requirements

High school diploma or equivalent required.
A minimum of two years general office or administrative experience preferred. Hospital or physician office experience preferred.
Proficiency in Microsoft Office Suite applications.
Ability to operate standard office equipment and resolve standard problems.
Excellent communication skills – written and verbal.
Ability to prioritize projects and strong problem solving skills.
Demonstrated attention to detail, accuracy, and discretion.
Ability to provide high level of quality customer service to patient/families, employees, leaders, and external vendors.

Nice To Haves

Hospital or physician office experience preferred.

Responsibilities

Provides general administrative support to leaders.
Schedules and maintains calendars, meetings and travel itineraries, as needed.
Handles telephone calls and visitors; troubleshoots and resolves routine and some complex inquires.
Organizes electronic and hard copy filing system, scans documents to appropriate locations, and maintains divisional files.
Receives clinically related messages, phone calls, or correspondence and routes to the appropriate care team.
Maintains provider credentialing activities which may include academic resume, professional memberships, and licensure.
Prepares and modifies documents including correspondence, reports, drafts, memos and emails using MS Office Suite of applications.
Opens, sorts and distributes incoming electronic and paper correspondence.
Prepares and distributes minutes of meetings, as needed.
Maintains, orders and distributes office supplies, as needed
Proactively manages submission of reimbursements for approved faculty and staff expenses.
Performs other job functions as assigned.

Benefits

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match
Various voluntary benefits:
Supplemental Life, AD&D and Disability
Critical Illness, Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children’s facilities
Discount purchasing program