Administrative Assistant, Chief Marketing Office
About The Position
ROLE SUMMARY The Administrative Lead reports directly to the Chief Marketing Officer and plays a vital role in supporting the leadership team. This position is responsible for comprehensive administrative support, including calendar management, meeting coordination, preparation of briefing materials, travel arrangements, and expense reporting. The role requires proactive problem-solving, independent task management, and the ability to anticipate and address the needs of the team. Additional responsibilities include supporting the planning and execution of meetings and events, managing purchase orders and invoices, and collaborating with internal and external stakeholders.
Requirements
- 5+ years of experience as an executive administrative assistant or coordinator experience
- High School diploma required
- Ability to work effectively in a team-based environment and partner with internal/external stakeholders
- Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results
- Strong verbal and written communication skills - ability to mobilize team members and engage leadership
- Demonstrated project management experience
- Business acumen, Decision making, and demonstrated flexibility
- Ability to navigate internal organization/processes
- Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills
- Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint
- Ability and willingness to handle special projects
Nice To Haves
- Undergraduate degree (BS/BA) or equivalent experience
- 3-5 years of pharmaceutical industry experience preferred
- Experience working at the executive administrative level at Pfizer
Responsibilities
- Provide high-level administrative support to the Chief Marketing Officer, including calendar, travel, and expense management.
- Coordinate and manage meetings, including agenda development, material distribution, and logistics for both in-person and virtual events.
- Maintain complex calendars, resolve scheduling conflicts diplomatically, and ensure seamless workflow.
- Support project management, special initiatives, and cross-functional communication as needed.
- Build and maintain positive relationships with the internal and external executive offices
- Oversee administrative coverage within the group and facilitate workflow among assistants.
- Manage purchase orders and invoice tracking through Ariba and ePA3 systems.
- Uphold confidentiality and exercise sound judgment in all matters.
Benefits
- comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments
- Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
