QMS Administrative Assistant - Attendance and ASB

Quincy School District • Quincy, WA

29d

About The Position

The Administrative Assistant for Attendance/Discipline provides general office support utilizing word processing, spreadsheets, fiscal applications, presentation, and publishing software, as well as responsible for filing, transcribing letters, taking messages, correspondence, ASB funds, student records, coordination of routine tasks, communication with parents, and other office duties.

Requirements

• Associate Degree or higher or equivalent relevant work experience will be considered.
• Ability to work independently and as a member of a team.
• Ability to communicate effectively and professionally both orally and in writing.
• Demonstrated exceptional organizational and telephone skills and ability to work with frequent interruptions and meet deadlines.
• Experience working in a socioeconomically diverse population.
• Proven experience with Microsoft Office Suite, 10-key, and data entry.
• Ability to maintain confidentiality in all situations and possess great human relations and interpersonal skills and take initiative when necessary.
• Ability to deal with students, staff and visitors in a calm, professional, positive manner even in stressful situations.
• Ability to be consistent and fair when working with a culturally, racially and economically diverse student population.
• Ability to adapt to change and remain flexible.
• Ability to work with a high degree of accuracy.
• Attendance and punctuality are important in this position.

Nice To Haves

• 2 years' experience in school districts or public entity preferred.
• Bilingual in Spanish preferred.

Responsibilities

• Monitor and track attendance of children as they come in to school as well as picked up by parents to see that they are released to the proper custodian.
• Responsible for registrations and withdrawal of students along with compiling accurate records for state and federal programs.
• Track student discipline, enforce school and state attendance rules.
• Assist with first aid medical care to ill or injured students; contacts parents as necessary; assist with medication and keep logs in collaboration with the School Nurse.
• Provide assistance to parents, staff and the community, both in person and by telephone; provide information, answer and/or troubleshoot situations.
• Prepare requisitions and reports as necessary. Complete other computer input or downloading of data as requested.
• Assist with monitoring building budgets.
• Assist and coordinate calendars for meetings as needed.
• Arrange travel and transportation for school activities and events as necessary.
• Receive and account for monies for student programs along with keeping accurate ASB records as needed.
• Sort and distribute mail, post notices and memo and replenish office supplies and files.
• Prepare, compose, and translate documents using a computer, i.e. correspondence, newsletters, reports, calendars and minutes of meetings, using word processing programs, email and databases for daily, monthly and yearly reporting.
• Participate in meetings and related professional growth activities, as assigned and appropriate.
• Operate office equipment including computers, copiers and fax machines.
• Perform related tasks consistent with the scope and responsibility of the position.
• Other duties as assigned by the Building Principal, Assistance Superintendent or Superintendent.

Benefits

• Health insurance benefits for employees working 630 hours or more per year include medical, dental, vision life and long-term disability plans through the School Employee Benefits Board (SEBB).
• Retirement benefits are provided through the WA State Department of Retirement Systems (DRS).
• Paid leave benefits to include 10 sick days, 10 paid holidays, and 3 personal leave days.
• One (1) additional day at the beginning of the tenth (10th) year of continuous service.
• Two (2) additional days at the beginning of the fifteenth (15th) year of continuous service.
• 10 paid holidays possibly 11 if Juneteenth falls within the employee's work year or within the last week of their work year
• Benefits may be prorated based upon date of hire/FTE.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree