Administrative Assistant - Adults and Dislocated Workers (ADW)

Middlesex College • Perth Amboy, NJ

5d • $46,026

About The Position

1. Reviews applications, reports, and other documents for accuracy and completeness. Refers to supervisor when necessary.

2. Opens, date stamps, and distributes mail.

3. Prepares correspondence and reports.

4. Completes paperwork as directed.

5. Provides program information and eligibility requirements in person, over the phone and through e-mail.

6. Supports staff of the Opportunity Youth Program, as well as the Adult and Dislocated Workers Program.

7. Answers phone and distributes messages.

8. Maintains mailing lists of participants and community partners.

9. Assists with preparing and verifying youth payroll.

10. Maintains records and files.

11. Orders, stores and distributes office supplies.

12. Assists with proctoring Basic Skills tests.

13. Utilizes electronic and manual recording systems.

14. Performs other duties as assigned.

Requirements

• High school diploma or equivalent
• Three (3) years of experience as an administrative assistant in a busy office
• Proficiency in Microsoft Office (Word and Excel)
• Driver’s license and reliable transportation

Nice To Haves

• Associate degree
• Ability to deal positively with a diverse population
• Excellent phone and organizational skills; strong interpersonal and communication skills and the ability to make independent decisions

Responsibilities

• Reviews applications, reports, and other documents for accuracy and completeness. Refers to supervisor when necessary.
• Opens, date stamps, and distributes mail.
• Prepares correspondence and reports.
• Completes paperwork as directed.
• Provides program information and eligibility requirements in person, over the phone and through e-mail.
• Supports staff of the Opportunity Youth Program, as well as the Adult and Dislocated Workers Program.
• Answers phone and distributes messages.
• Maintains mailing lists of participants and community partners.
• Assists with preparing and verifying youth payroll.
• Maintains records and files.
• Orders, stores and distributes office supplies.
• Assists with proctoring Basic Skills tests.
• Utilizes electronic and manual recording systems.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED