Administrative Assistant - Accounting

National Mortgage Insurance Corporation•Emeryville, CA

6d•$44,900 - $55,000•Hybrid

About The Position

The Administrative Assistant will support the Tax and Statutory Reporting teams by handling invoices, tax documents and compliance reports. The role requires timely and precise data entry, monitoring correspondence and payment processing to ensure proper record-keeping and compliance with company policies.

Requirements

Minimum 2 years’ experience in an office or administrative setting.
High school diploma or equivalent required.
Proficiency in Microsoft Office, specifically Excel.
Must possess a high attention to detail and interpersonal skills.
Ability to work in a fast-paced environment and deliver on tight deadlines.
Strong written and verbal communication skills.
Ability to meet productivity standards and achieve key outcomes.
Ability to maintain confidentiality of information and use information appropriately.

Responsibilities

Assist with invoices, prepare payment requests and coordinate approvals.
Assist with downloading tax returns, state check lists, requirements, and forms from websites.
Monitor team email, review and forward to appropriate contact.
Monitor team mailbox and forward to appropriate contact.
Track notices received, responses submitted and notice resolution.
Mail correspondence, check payments and returns, when necessary.
Coordinate documents for signature with company directors and officers.
Assist with the preparation of state compliance reports and tax returns.
Support the data entry process into reporting modules.
Perform ad hoc responsibilities, as needed.