Administrative Assistant 3 - Career and Technical Education Department

Nevada System of Higher Education

About The Position

Great Basin College is recruiting for an Administrative Assistant 3 for the Career and Technical Education Department. This position will track all expenditures for CTE related grants, create spend authorizations and expense reports, order supplies and equipment, track and maintain equipment, assist with CTE equipment disposition requests, review and assists the Senior Accountant with grant billing, monitor and reconcile budget accounts, create supplier invoice requests, process and verify procurement card transactions, maintain office supplies, and assist with budget and fiscal research requests. This position will perform receptionist duties by collecting, documenting, and maintaining department and program records. This position will assist the department chair in the coordination of scheduling courses and programs, input, add, change and cancel courses each semester in Peoplesoft, maintain department records, assist faculty in completing travel request/claim forms, submit work orders, responsible for purchase card transactions, maintain office supply inventory and other duties as assigned. This position will provide administrative support for the Dean of Industrial Technology & Workforce Development.

Requirements

Graduation from high school or equivalent education
Three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities
OR One (1) year of experience as an Administrative Assistant II in Nevada State service
OR An equivalent combination of education and experience as described above

Nice To Haves

Candidates with customer service experience and basic experience using Microsoft Word and Microsoft Excel Experience in data entry are encouraged to apply.

Responsibilities

Track all expenditures for CTE related grants
Create spend authorizations and expense reports
Order supplies and equipment
Track and maintain equipment
Assist with CTE equipment disposition requests
Review and assists the Senior Accountant with grant billing
Monitor and reconcile budget accounts
Create supplier invoice requests
Process and verify procurement card transactions
Maintain office supplies
Assist with budget and fiscal research requests
Perform receptionist duties by collecting, documenting, and maintaining department and program records
Assist the department chair in the coordination of scheduling courses and programs
Input, add, change and cancel courses each semester in Peoplesoft
Maintain department records
Assist faculty in completing travel request/claim forms
Submit work orders
Responsible for purchase card transactions
Maintain office supply inventory
Provide administrative support for the Dean of Industrial Technology & Workforce Development
Other duties as assigned

Benefits

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
Health insurance options including dental and vision
10 hours of annual and 10 hours of sick accrued each month, 12 paid holidays.
Life insurance, long-term disability, generous annual and sick leave
ComPsych supports employees through life's difficult moments.
Free parking on all GBC campus locations.
No State income tax.
Great Basin College is proud to provide a reduced-rate tuition benefit to Classified employees and their eligible dependents.
Classified employees can take up to six credits per semester at a reduced rate.
Dependents of Classified staff have unlimited credits at Great Basin College, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee’s spouse or domestic partner.