ADMINISTRATIVE ASSISTANT 2 - 77070135
About The Position
Performs advanced, independent administrative work supporting and overseeing regional administrative operations for the Northwest Region, Division of Law Enforcement, ensuring compliance with state statutes, agency policy, and established procedures. Serves as the regional Purchasing Subject Matter Expert (SME), providing oversight, guidance, and quality control for procurement activities, including compliance with state contracts, vendor verification, and purchasing regulations. Coordinates and oversees the preparation, routing, approval, and submission of Purchase Order Requests (PORs), receipt of goods and services, and accurate invoice processing for timely payment. Provides functional oversight and backup support for GOC II and regional administrative operations to ensure continuity of service and consistent administrative coverage. Reviews and oversees officer travel authorizations and reimbursement submissions in STMS to ensure accuracy, completeness, and timely processing. Maintains and oversees regional records and files in compliance with statutory, agency, and retention requirements and serves as the regional SME for records management. Coordinates and oversees uniform ordering, property management, inventory control, and expenditure tracking to ensure compliance with agency requirements, accountability, and budgetary controls. Identifies, communicates, and assists in resolving administrative and procedural issues impacting regional operations; collaborates with supervisors to recommend and support process improvements and coordinate work assignments. Performs special assignments as directed by the Regional Commander, Captain, and GOC II, including report preparation, data analysis, and management documentation, and performs other related duties as assigned.
Requirements
- Knowledge of purchasing rules; property inventory, finance & accounting procedures, personnel, and budget.
- Ability to prepare correspondence and administrative reports
- Ability to work independently
- Ability to establish and maintain effective working relationships with others.
- Ability to communicate with the public in a courteous manner.
- Ability to follow written/verbal instruction.
- Ability to interpret policies, procedures, and directives of the department.
Responsibilities
- Performs advanced, independent administrative work supporting and overseeing regional administrative operations for the Northwest Region, Division of Law Enforcement, ensuring compliance with state statutes, agency policy, and established procedures.
- Serves as the regional Purchasing Subject Matter Expert (SME), providing oversight, guidance, and quality control for procurement activities, including compliance with state contracts, vendor verification, and purchasing regulations.
- Coordinates and oversees the preparation, routing, approval, and submission of Purchase Order Requests (PORs), receipt of goods and services, and accurate invoice processing for timely payment.
- Provides functional oversight and backup support for GOC II and regional administrative operations to ensure continuity of service and consistent administrative coverage.
- Reviews and oversees officer travel authorizations and reimbursement submissions in STMS to ensure accuracy, completeness, and timely processing.
- Maintains and oversees regional records and files in compliance with statutory, agency, and retention requirements and serves as the regional SME for records management.
- Coordinates and oversees uniform ordering, property management, inventory control, and expenditure tracking to ensure compliance with agency requirements, accountability, and budgetary controls.
- Identifies, communicates, and assists in resolving administrative and procedural issues impacting regional operations; collaborates with supervisors to recommend and support process improvements and coordinate work assignments.
- Performs special assignments as directed by the Regional Commander, Captain, and GOC II, including report preparation, data analysis, and management documentation, and performs other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
