Administrative Assistant 2

AAA • Coppell, TX

2d

About The Position

This position provides a wide variety of clerical and administrative support to staff of assigned department and/or management. Performs secretarial and clerical duties within established guidelines. May answer incoming telephone calls, prepare a variety of correspondence and reports, maintain office supplies, perform file/record maintenance, and make appointments. Performs work under general supervision. Job Duties Administrative duties may include preparing reports, spreadsheets and memos for department staff and/or management; composing, typing and proofing correspondence, reports and forms; balancing cash drawers; posting ledgers; resolving overages/shortages; managing Accounts Receivables, etc. May transcribe notes, as well as prepare and distribute minutes from various meetings. Answer telephone inquiries and screen or transfer calls to appropriate party. Take messages as appropriate. May also respond to routine incoming mail inquiries and receive direct visitors. Maintain office filing systems. Update and maintain records which may include databases or other computer records. May process information of a confidential or technical nature. Perform administrative duties to support the department and its staff. Duties may also include issues relating to facilities, employees, Kronos timekeeping, supplies, safety, etc. Monitor the operating condition of all office equipment. May also be responsible for monitoring inventory of office supplies and equipment. Place supply orders as necessary. Assist in performing bookkeeping duties, including tracking of payments and invoicing.

Requirements

• High School GED
• 4-6 years Office Administration
• Proficiency in Microsoft Office software products, including Outlook, Word, and Excel required.
• Moderate skill in using general office equipment required.
• Moderate verbal, telephone and written communication skills required.
• Moderate organizational skills required.
• Requires ability to prioritize and multi-task, while maintaining a high level of detail and accuracy.
• Additional business unit specific knowledge/skills/competencies requirements may apply.

Nice To Haves

• Additional computer software skills such MS Project and Publisher desired.
• General knowledge of applicable ACSC computer programs preferred.

Responsibilities

• Preparing reports, spreadsheets and memos for department staff and/or management
• Composing, typing and proofing correspondence, reports and forms
• Balancing cash drawers
• Posting ledgers
• Resolving overages/shortages
• Managing Accounts Receivables
• Transcribing notes, as well as prepare and distribute minutes from various meetings
• Answering telephone inquiries and screen or transfer calls to appropriate party
• Taking messages as appropriate
• Responding to routine incoming mail inquiries and receive direct visitors
• Maintaining office filing systems
• Updating and maintaining records which may include databases or other computer records
• Processing information of a confidential or technical nature
• Performing administrative duties to support the department and its staff
• Monitoring the operating condition of all office equipment
• Monitoring inventory of office supplies and equipment
• Placing supply orders as necessary
• Assisting in performing bookkeeping duties, including tracking of payments and invoicing

Benefits

• Health coverage for medical, dental, vision
• 401(K) saving plans with company match AND Pension
• Tuition assistance
• Floating holidays and PTO for community volunteer programs
• Paid parental leave
• Wellness programs
• Employee discounts (membership, insurance, travel, entertainment, services and more!)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees