Administrative Assistant 2-Immunology

The Ohio State University

8d

About The Position

Functions as Administrative Coordinator to coordinate and monitor daily administrative activities & services in the Division of Rheumatology and Immunology within the Department of Internal Medicine; coordinates and oversees daily business functions including financial, human resources, outreach & marketing, and facilities & space, in collaboration with Division Administrator; implements, evaluates and modifies administrative policies & procedures; assists with identifying and resolving operational concerns and ensures appropriate actions are taken to meet division goals, guidelines & deadlines; reviews, screens and triages correspondence, inquiries and concerns to appropriate individual to further investigate and resolve; independently responds to routine correspondence; assists with recruiting, hiring, and training support staff; conveys directives from division leadership; coordinates appointment calendars of assigned administrator or faculty leaders; coordinates and organizes logistics for meetings, conferences, workshops and other special events; prepares and distributes agendas; records, transcribes and distributes meeting minutes; coordinates and makes travel and lodging arrangements; collects, prepares and processes requests for reimbursement of expenses; researches, collects and compiles information as requested to develop complex divisional reports, aid division leadership in strategic planning process, and for decision making purposes; acts as division’s travel, finance and HR initiator; serves as liaison with university offices, faculty, staff and outside agencies.

Requirements

• six months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information
• three months experience (300 hours course work) in budgeting
• six months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment
• three months experience (300 hours course work) in supervision management
• three months experience (300 hours course work) in interviewing
• Requires successful completion of a background check
• Selected candidate may be requested to complete a pre-employment physical including a drug screen

Responsibilities

• coordinate and monitor daily administrative activities & services
• coordinates and oversees daily business functions including financial, human resources, outreach & marketing, and facilities & space
• implements, evaluates and modifies administrative policies & procedures
• assists with identifying and resolving operational concerns
• reviews, screens and triages correspondence, inquiries and concerns
• independently responds to routine correspondence
• assists with recruiting, hiring, and training support staff
• conveys directives from division leadership
• coordinates appointment calendars of assigned administrator or faculty leaders
• coordinates and organizes logistics for meetings, conferences, workshops and other special events
• prepares and distributes agendas
• records, transcribes and distributes meeting minutes
• coordinates and makes travel and lodging arrangements
• collects, prepares and processes requests for reimbursement of expenses
• researches, collects and compiles information as requested to develop complex divisional reports
• acts as division’s travel, finance and HR initiator
• serves as liaison with university offices, faculty, staff and outside agencies

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed