Administrative Assistant 1

State of Idaho • Idaho Falls, ID

34d • $19

About The Position

The Idaho Department of Environmental Quality (DEQ) is hiring an Administrative Assistant 1 for the Idaho Falls Regional Office.

Requirements

• Good knowledge of: office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.
• Ability to sit and work on a computer for 2-4 hours at a time.
• Ability to bend and reach for filing purposes.
• Ability to lift 30 pounds when working with file boxes.
• Some travel may be required.
• Must have a valid driver's license.
• Occasional travel required.

Responsibilities

• Offer administrative support for all programs and staff in the region.
• Answer incoming telephone calls and greet and direct visitors to appropriate staff.
• Process incoming and outgoing mail and packages.
• Prepare, proofread, and edit correspondence, documents, reports, and mailings.
• Complete copy jobs, scanning, and miscellaneous special projects as assigned.
• Provide administrative review of engineering plans and specifications submittals for completeness.
• Arrange service, maintenance, and repairs for the vehicle fleet.
• Assist staff with travel arrangements, travel reimbursements, and purchase card reconciliations.
• Provide backup administrative duties when other administrative staff is out of the office.
• Use Microsoft Office products including Word, Excel, and Access.
• Prepare incoming and outgoing documents using Adobe Acrobat and DEQ's electronic document management system (EDMS).
• Enter data and quality assurance for drinking water bacteria and chemical lab results using the Safe Drinking Water Information System and EDMS.
• Maintain vehicle fleet mileage and maintenance reports.
• Maintain plan and specifications databases.
• Update, archive, and maintain electronic and hard copy files for all programs using EDMS.
• Process incoming requests per public information laws.
• Disseminate, process, and complete records requests punctually.
• Locate, retrieve, and return files, plans, specifications, and reports.
• Prepare documents for delivery, which may include scanning, copying, and retrieving from EDMS.
• Send documents through JustFOIA.

Benefits

• The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed
• Number of Employees: 51-100 employees