Administrative Assist PT

SOUTHWEST KEY PROGRAMS

59d•Onsite

About The Position

The Administrative Assistant will perform a wide variety of secretarial and clerical duties. This person must possess strong organization and time management skills with the ability to simultaneously manage multiple tasks. The Administrative Assistant will be responsible for answering phone calls, receiving visitors, filing, conducting research, preparing reports, preparing correspondences, arranging meetings and managing calendars.

Requirements

High School diploma or equivalent, with at least one (2) years secretarial/clerical/administrative experience.
Computer literate with working knowledge of Microsoft Windows (Microsoft Word, Excel) and a variety of online database systems, managing files and records, designing forms and other office procedures and terminology.
Strong reading comprehension, analytical and organization skills and abilities.
Regular and punctual attendance.

Nice To Haves

Bilingual English/Spanish preferred.

Responsibilities

Answer and receive all incoming calls and correspondence in a prompt and friendly manner, directing calls to appropriate parties and taking messages.
Prepare invoices, reports, memos, letters, financial statements and other documents in an accurate and timely manner, using word processing, spreadsheet, database, or presentation software.
Apply customer service skills, representing the Southwest Key Programs, Inc. in a positive way while working with the public and assist as necessary with special events.
Maintain accurate and current information for billing, data collection, travel expenses, accounts, petty cash and budget.
Open, sort, and distribute incoming mail and equipment.
Help maintain the department’s calendar and assist with scheduling and travel arrangements for departmental staff.
Perform general office duties, such as maintaining records management database systems, and performing basic bookkeeping work.
Distribute and gather paperwork to and from employees.
Assist with training, duplication of materials, setting up, documenting.
Maintain inventory control and purchase necessary office supplies.
Able to react to change productively and handle other essential tasks as assigned.
Run off-site work-related errands as needed.