Administrative and Onboarding Coordinator | Full-Time | Mobile Convention Center

Oak View Group•Mobile, AL

4d•$26•Onsite

About The Position

The Administrative and Onboarding Coordinator provides administrative support to the Operations team across AL, KY, and WI venues. This role assists with candidate intake, scheduling system setup, onboarding coordination, and operational payroll support. The Coordinator ensures accurate timekeeping, supports managers with staffing logistics, and provides general administrative assistance to maintain smooth day-to-day operations.

Requirements

High school diploma or GED is required
Ability to travel to venues as needed.
Possess superior interpersonal and strong written and oral communication skills
Ability to function in a fast-paced, high-pressure environment, handle multiple tasks at one time, meet deadlines
Must be self-motivated with strong leadership abilities and organizational skills.
Strong interpersonal and communication skills
Excellent organizational skills and attention to detail
Ability to work independently and as part of a team
Proficiency in Microsoft Office

Responsibilities

Post job openings in ICIMS for AL, KY, and WI based on manager direction.
Review resumes and forward qualified applicants to the appropriate manager.
Contact candidates to gather prescreen information and schedule interviews.
Prepare offer details for managerial review and approval.
Request the opening or closing of requisitions in ICIMS as needed.
Provide daily onboarding status updates and maintain the onboarding tracker for AL, KY, and WI.
Input new hire information into scheduling platforms including Homebase (KY) and HotSchedules (AL).
Submit background check requests for AL candidates following established procedures.
Initiate Employee Files and provide the completed portion to the HR Director before the employee’s start date.
Enter new hire profiles and secondary pay rates into E-Time under manager or payroll direction.
Assist with job fairs from start to finish in coordination with the HR Director and managers.
Collect, review, and verify employee timecards for accuracy prior to payroll submission.
Assist with badge creation and timekeeping access setup.
Prepare weekly timesheet summaries and communicate discrepancies to the Payroll team.
Provide basic ADP access or navigation support to employees before escalating to IT or Payroll.
Collaborate with the Payroll team to ensure timely processing of labor hours for AL operations.
Provide general administrative and operational support to hospitality leadership across AL, KY, and WI.
Assist with creating orientation slideshows for Mobile and other venues.
Provide operational support during high-volume catering events or special projects.
Maintain organized digital files, trackers, schedules, and shared documents used by Hospitality Operations.
Support day-to-day office and communication needs as assigned.
Other duties and responsibilities as assigned.