Administrative and Office Associate

Deep Genomics • Cambridge, MA

11d • Onsite

About The Position

Deep Genomics is at the forefront of integrating artificial intelligence and complex biology to transform drug discovery. Our proprietary machine learning platform decodes the complexity of RNA biology to identify novel drug targets, mechanisms and therapeutics inaccessible through traditional methods. With expertise spanning machine learning, bioinformatics, data science, genetics, chemistry and drug development, our multidisciplinary team in Toronto and Cambridge, MA is revolutionizing how medicines are created.

We’re seeking a highly organized and proactive Administrative and Office Assistant to serve as the operational backbone of our Cambridge office. This role ensures a seamless day-to-day workplace experience while supporting key people and culture initiatives across the organization.

This is a hands-on, high-impact role ideal for someone who thrives in a fast-paced, scaling environment and enjoys balancing logistics, people support, and cross-functional coordination. This role is based in the Cambridge, MA office.

Requirements

• 3+ years of experience in office management, workplace operations or people operations
• Strong organizational skills and attention to detail
• Excellent communication and problem-solving skills
• Experience working in agile, cross-functional teams
• Comfortable managing a variety of priorities in a dynamic environment with multiple stakeholders
• Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.

Responsibilities

• Own day to day operations in the Cambridge office, ensuring a safe, organized and welcoming work environment
• Maintain high standards across common areas, kitchen spaces, storage, and meeting rooms
• Manage office and kitchen inventory end-to-end, proactively tracking usage and budgetReceive and manage packages, invoices, mail, and vendor deliveries.
• Own all office-only vendors end-to-end, including service levels, billing, portal access, renewals, escalations, and performance management.
• Coordinate on-site hospitality and visitor access for interviews, leadership visits, team meetings, external visitors, and company events.
• Provide people operations support in partnership with HR, including culture initiatives, new hire onboarding logistics (office side), local recruiting coordination, and employee engagement activities.
• Partner with cross-functional teams to support company events throughout the year, including Town Halls and company wide events.

Benefits

• A collaborative and innovative environment at the frontier of computational biology, machine learning, and drug discovery.
• Highly competitive compensation, including meaningful stock ownership.
• Comprehensive benefits - including health, vision, and dental coverage for employees and families, employee and family assistance program.
• Flexible work environment - including flexible hours, extended long weekends, holiday shutdown, unlimited personal days.
• Maternity and parental leave top-up coverage, as well as new parent paid time off.
• Focus on learning and growth for all employees - learning and development budget & lunch and learns.
• Facilities located in the heart of Toronto - the epicenter of machine learning and AI research and development, and in Kendall Square, Cambridge, Mass. - a global center of biotechnology and life sciences.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed