Administrative and Labor Assistant

4Wall Entertainment•Hyattsville, MD

4d•$23 - $26

About The Position

Come join the team behind some of the most prominent events in the world. From the electrifying energy of EDC, to the epic scale of Metallica’s World Tour, to the high-profile production of the NFL Draft. You’ve seen our work at CES, on Broadway, I Heart Radio, Saturday Night Live, and The Tonight Show and that’s just the beginning. From the lights and video walls to the rigging, staging and audio, no matter how big or small the production is, there’s a good chance 4Wall was behind it all. Be a part of a leading team in the entertainment industry! We are looking for an Administrative and Labor Assistant to come join the 4Wall team! What you will be doing: While every day is different at 4Wall, you will be responsible for assisting the Labor Coordinator with entering timecards for freelance and temporary employees, entering information into reports and databases, sending labor costs to Project Managers, scheduling crews for project dates, comparing invoices and POs, backing-up the phones from the Los Angeles office, assisting the sales team with contacting customers regarding payments or modifying quotes, managing and maintaining the location master schedules, monthly office supply order, and other duties as assigned.

Requirements

at least 3 years of applicable office experience or a 2-year college degree (or an equivalent combination of experience and education)
strong computer skills
proficient in Word, Excel, Outlook and PowerPoint
excellent verbal and written communication skills
must be responsible, self-motivated, self-starter, personable and well-organized
must have a positive attitude
be team-oriented
have great customer service skills

Responsibilities

assisting the Labor Coordinator with entering timecards for freelance and temporary employees
entering information into reports and databases
sending labor costs to Project Managers
scheduling crews for project dates
comparing invoices and POs
backing-up the phones from the Los Angeles office
assisting the sales team with contacting customers regarding payments or modifying quotes
managing and maintaining the location master schedules
monthly office supply order
other duties as assigned