Administrative and Fiscal Support Specialist

Mfinite Consulting•Baltimore, MD

2d•Hybrid

About The Position

Mfinite Consulting is seeking a highly organized and detail-oriented Administrative and Fiscal Support Specialist to provide administrative, fiscal, and operational support within a public-sector, grant-funded environment. This role supports leadership and program teams with financial tracking, procurement coordination, professional development logistics, and day-to-day administrative operations. The ideal candidate is proactive, detail-focused, and experienced in supporting compliance-driven operations.

Requirements

High school diploma or equivalent required
Minimum of 3 years of experience in administrative support, office management, or fiscal operations
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience using Smartsheet
Strong organizational, documentation, and recordkeeping skills
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
High attention to detail and accuracy
Ability to work collaboratively within a team
Discretion in handling sensitive and confidential information
Hybrid schedule with a minimum of two (2) in-office days per week. Tuesdays are mandatory.

Nice To Haves

Associates' or Bachelor's degree preferred
Experience in public-sector, grant-funded, or compliance-focused environments preferred
Familiarity with procurement and grants management processes preferred
Familiarity with financial or grants management systems

Responsibilities

Provide administrative and secretarial support to leadership and staff
Assist with planning and coordination of statewide and regional meetings, trainings, and professional development activities
Maintain and utilize fiscal and grants management databases and systems
Support procurement activities, including purchase orders, RFQs, RFPs, and invoice processing
Generate and maintain fiscal and programmatic reports
Respond to inquiries from internal and external stakeholders with professionalism and discretion
Proofread and review correspondence, reports, and official documents for accuracy and compliance
Coordinate travel arrangements, timesheets, leave requests, reimbursements, and credit card reconciliations
Manage calendars, meetings, and scheduling for leadership
Prepare reports, presentations, spreadsheets, and other documentation as requested
Maintain accurate electronic and physical filing systems
Route and track incoming requests and assignments
Perform additional administrative and operational duties as assigned