Administrative and Events Coordinator

Princeton University • Princeton, NJ

2d • $67,000 - $78,000

About The Position

The Departments of German and Comparative Literature are seeking a detailed and highly-organized Administrative and Events Coordinator to provide programmatic administrative support to both units. This is a benefits-eligible, 10-month position reporting to the Manager of Finance and Administration in the German Department. For full consideration, applicants must submit a fully completed and signed PU Employment Application along with their resume and cover letter.

Requirements

• Bachelor's degree or equivalent education and experience
• 3 years related work experience
• Advanced proficiency with Drupal, Mailchimp, and Canva
• Ability to manage social media platforms (e.g. Instagram)
• Advanced skills in Microsoft Office including word processing, spreadsheets, slide decks, and forms
• Expertise with Zoom including scheduling and configuring virtual meetings or webinars
• Excellent writing skills suited to an academic environment
• Strong attention to detail and ability to meet deadlines
• Demonstrated problem-solving skills and the ability to work independently, take initiative, interpret manuals and directions, learn new platforms, locate resources, and ask questions as needed

Nice To Haves

• Bachelor's degree in a relevant discipline
• Advanced knowledge of Microsoft Outlook calendar and email functions, including serving as a delegate for another user
• Prior experience working in a higher education or nonprofit environment
• Experience with University systems, including EMS, Prime, Concur and SharePoint
• Familiarity with the German language

Responsibilities

• Provide administrative support to the managers of both departments
• Plan and coordinate logistics for 40 or more events annually, ranging from small catered lunches to conferences and week-long workshops
• Arrange travel and prepare detailed trip itineraries for faculty and visitors
• Develop and implement an annual communications plan—including web updates, social media, and print publications in close collaboration with the Managers of both departments
• Prepare purchase orders and honoraria for payment, and reconcile related expenses in Prime and Concur

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level